Human Resources Associate

About the Role

We are seeking a detail-oriented and customer-focused Human Resources Associate to support employees throughout their employment journey. This role involves maintaining employee records, administering benefits, assisting with onboarding, conducting audits, and supporting HR programs and initiatives. If you are passionate about helping people and creating exceptional employee experiences, we invite you to apply.

Responsibilities

• Maintain accurate and up-to-date employee records within the Human Resources Management System (Paycom), ensuring personnel files, documentation, and employment data are complete.
• Validate onboarding for Core and Temp Workers and hire into HR Management System.
• Process Personnel Action Forms (PAFs) for rehires, terminations, and other employee updates.
• Review, reconcile, and process invoices related to HR.
• Administer and facilitate new hire orientation.
• Provide administrative support including generating reports, uploading documentation, and maintaining employee records.
• Validate employee benefit enrollments, investigate and reconcile benefit discrepancies, and partner with carriers and internal stakeholders to ensure accurate coverage and billing.
• Serve as a point of contact for employees, managers, and external partners by delivering exceptional customer service through in-person, phone, and email interactions.
• Perform audits of various HR functions and recommend corrective action.
• Assist with research and/or special projects.
• Coordinate employee events.
• Process mail.
• Order office supplies.

Requirements

• High School diploma or equivalent.
• Data entry experience in a software system.
• 1-2 years of clerical/administrative experience.

Preferred Qualifications

• 1-2 years of clerical/administrative experience in a Human Resources department.

Skills

• Intermediate computer skills: Microsoft Word, Excel, PowerPoint.
• Exceptional verbal and written communication skills.
• Excellent organization and time management skills.
• Problem-solving abilities.
• Preferred skills: Microsoft Outlook, Microsoft SharePoint, HR Management System (HRMS).
• Bi-lingual English/Spanish (verbal and written).
• Presentation skills.
• Initiative and professionalism.
• Ability to maintain confidentiality.
• Dependable and adaptable.

Physical Requirements

• Ability to sit for long periods of time.

Benefits

• Medical, Dental, Vision, and Life Insurance.
• Flexible Spending Accounts (Medical and Dependent Care).
• 401(k) Plan with Company Match.
• Generous Paid Time Off.
• 10.5 Paid Holidays.
• Career Development Opportunities.

Pay

$21.00 - $24.00 / hour

Location: Milan, IL (4905)
Reporting To: Amanda Laffoon
Employment Type: Full Time