Human Resources Administrator - Fairfax, VA

About the role

The Human Resources Administrator I/Receptionist assists the Human Resources Manager with various administrative functions and performs duties related to the operations of the branch or office.

Responsibilities

• Answers phone and redirects calls in a timely manner.
• Manages office by ordering supplies, sorting mail, stocking office materials and greeting all office guests.
• Schedules and organizes appointments.
• Completes daily office opening and closing procedures including tidiness of the branch kitchen and conference rooms.
• Completes monthly reports and sends out monthly birthday cards to field personnel.
• Creates and enters new employee personnel information into the HRIS.
• Participates in company Quality Assurance initiatives, including record keeping, training and auditing.
• Examines employee files to answer inquiries and provides information to authorized persons. Assists with maintenance of uniform room cleanliness and inventory.
• Performs other clerical duties as needed, such as filing, photocopying and collating.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

• Customer Service
• Interpersonal Skills
• Oral Communication
• Written Communication
• Teamwork
• Diversity
• Ethics
• Organizational Support
• Judgment
• Motivation
• Planning/Organizing
• Professionalism
• Quality
• Adaptability
• Attendance/Punctuality
• Dependability
• Initiative
• Innovation

Qualifications

• Education and/or Experience: High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.
• Languages Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• MATHEMATICAL SKILLS: Ability to calculate figures and amounts with basic addition, subtraction, multiplication and division with accuracy.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Computer Skills: To perform this job successfully, the Human Resources Administrator I/Receptionist should possess intermediate skills in Microsoft Office software including Word, Excel and Outlook and should have working knowledge of applicant tracking systems (ATS), Human Resources systems (HRIS), internet programs and order processing systems.
• Certificates, Licenses, Registrations: Valid Drivers License.
• Other Qualifications: Ability to pass a drug screen and criminal background check.
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Applicants/employees must have capacity to perform duties without risk to themselves or others. Qualified individuals must be able to perform the job requirements with or without reasonable accommodation.

Benefits

We offer every employee — from executive managers to administrative support to security professionals — unique and generous benefits, as well as opportunities for career growth.