Human Resources Administrator

About Company

Our Vision Our vision is to become the premier hotel development company with a concentration in Virginia, committed to excellence through strategic development and continued innovation in the hospitality industry. Guided by our core values, we will exceed the expectations of our guests and members and enhance the value of our partners' investments.

Our Mission Our mission is to provide the ultimate guest experience through exceptionally talented associates committed to providing true hospitality. We do this by providing support, training, and growth for our team members while being fiscally responsible to our owners and investors.

About the Role

The HR Administrator supports the HR team by managing administrative, compliance, recordkeeping, and reporting functions across multiple hotel properties and states. Key areas include compliance postings, OSHA recordkeeping, J-1 and H-2B administration, ADP data accuracy, electronic filing, payroll review, year-end tax filings, training and anniversary tracking, and HR analytics. The role also serves as backup for HR transactions in ADP and as a frontline resource for manager questions and requests. This role is 100% on-site Monday-Friday.

Minimum Qualifications

• 1–2 years of experience in an HR, payroll, or administrative support role.
• Proficiency with HRIS systems and Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Experience with ADP Workforce Now, including payroll and reporting.
• Experience with J-1, H-2B, or other visa program administration.
• Familiarity with OSHA recordkeeping and multi-state employment compliance.
• Data analysis and reporting experience (e.g., Excel pivot tables, dashboards).
• Experience in hospitality or a multi-location environment.

Responsibilities

• Manager Support: Serve as a primary contact for manager questions and requests, escalating issues to the HR Manager or HR Generalist as appropriate. Track milestone service anniversaries, send reminders to managers, and follow up on recognition.
• Compliance & Safety: Maintain current federal, state, and local compliance posters at each property. Manage OSHA recordkeeping, including ensuring managers complete incident forms, maintaining 300 logs, and posting annual 300A summaries. Review minimum wage and tipped wage laws in all operating states and audit pay practices for compliance. Administer E-Verify for applicable properties.
• J-1 & H-2B Programs: Administer J-1 and H-2B programs, including paperwork, sponsor and agency coordination, deadline tracking, and research on program requirements.
• HRIS, Records & Data Accuracy: Serve as backup for ADP transactions, including terminations, status changes, benefits updates, and profile maintenance. Audit ADP records to verify that PTO policies, benefits eligibility, and settings match each employee's status. Serve as backup for I-9 verification and onboarding. Manage electronic filing and maintain organized, compliant personnel records. Manage record retention, including archiving and purging personnel, I-9, and payroll records according to retention schedules. Pull ADP reports for payroll, workers' compensation, insurance, benefits, and other audits. Complete state new hire reporting where not handled by ADP. Process and route state and agency mail, including SUI rate notices, tax