Human Resources Admin - Contract

This is a 12-month contract position with no guarantee of extension or conversion.

Responsibilities

• Workforce Data Update & Process Tracking: Carefully maintain and update people-related data to reflect current progress, ensuring all personnel records consistently match actual conditions.
• Overseas Assignment Procedure Tracking & Communication: Manage the end-to-end tracking of employee extensions and repatriation processes, promptly notifying all stakeholders of any changes in personnel status.
• Proactive Follow-up: Proactively communicate with managers and employees to remind managers and respective HRBPs of pending approvals. Provide clear updates on current approval statuses and estimated timelines for subsequent process steps.
• Overseas Assignment Coordination: Serve as the primary point of contact for employees undergoing extensions or repatriation; address policy-based inquiries, track internal job search progress, and coordinate with site HRBPs/People Partners to initiate necessary sign-off workflows.
• Support Communication Session: Coordinate administrative logistics for employee communication meetings, including scheduling, venue booking, pre-meeting equipment checks, attendance tracking, and on-site support as needed.
• Organizational Change & Approval Tracking: Initiate and track organizational and personnel change approval flow. Proactively follow up with relevant managers and stakeholders to ensure sign-offs are completed accurately and on time.
• Load Bereavement Data: Accurately process and load bereavement data into the system.
• Employment Verification (EV): Prepare, verify, and issue Employment Verification (EV) letters for current and former employees upon request.

Requirements

• Associate degree; degree in Human Resources, Administration, or a related field preferred.
• 0–3 years of progressive experience in workforce analytics or program management.
• Demonstrated capability in workforce reporting, data analysis, and program/project tracking.
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications (or Microsoft Office Suite).
• Strong cross-functional coordination and communication skills.
• Exceptional attention to detail with a commitment to data accuracy.
• Bilingual proficiency in English and Mandarin.

Schedule

• Full-time on-site presence required in Phoenix, AZ.
• No travel required.