HSET Coordinator

Responsibilities

• Maintain the administrative and support functions of the site HSET department including document control, document development, managing the learning management system, scheduling training, procurement for the HSET department, logistics and any other tasks as directed by the HSET team.
• Manage the learning management system, including maintaining training needs analysis, updating and maintaining the training matrix, communicating to stakeholders, managing data input, verifying accuracy of entries, report generation, and publication for project requirements.
• Document Development: Maintain and manage all documents related to the HSET department including HSET materials, manuals, procedures, records, and reports. Update training material to support Technical Instructors. Assist in the preparation and formatting of documents, presentations, and reports. Develop administrative documents and reports.
• Document Control & Open File Management: Ensure that all documents are properly filed, categorized, and stored in both physical and digital formats. Coordinate the distribution and retrieval of documents as needed by the HSET team and other departments. Manage the approval and justification process for HSET material updates. Manage live documents including risk assessments. Follow the Redpath document control process onsite. Manage version control of SWPs, lesson plans, technical presentations, theory and practical assessment booklets. Regularly update and revise training materials and documents to reflect changes in industry standards, regulations, and company policies. Digitize and file open training files in paper form until complete. Scan, file, and manage all documents on SharePoint. Work closely with other departments to ensure consistency and alignment of documentation practices. Assist in the development and implementation of document control policies and procedures.
• Training Scheduling: Schedule training in accordance with training needs analysis, refresher training required, and operational requirements. Coordinate with operations to confirm training scheduled. Serve as a point of contact for training-related queries and concerns from employees and management.
• Procurement & Logistics: Manage the movement of people to and from the training center and the mine. Collect required equipment and material for required training. If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible user of company vehicles. Must possess a current State Driver’s License. Responsible to keep work areas safe and free of hazards. Perform field level risk assessments. Must comprehend written and verbal instructions as required to perform duties safely and efficiently. Comply with daily, weekly, and monthly safety directives, policies, and procedures. Maintain confidentiality with respect to Redpath and client information. Comply with and ensure compliance with Redpath’s Policies and Procedures as detailed in the appropriate manuals, handbooks, directives.

Qualifications

• Education: High School Diploma
• Work Experience: Experience in computer software packages including Microsoft Office and Learning Management Systems is highly desirable. Previous experience in a training or educational environment is highly desirable.
• Knowledge Required: Knowledge of computer software packages including Microsoft Office and Learning Management Systems is highly desirable. Must be able to demonstrate proper use and safe handling of tools, equipment, and materials. Knowledge of the mining industry underground environment desirable. Knowledge and understanding of mine regulations pertaining to construction in mining. Excellent organizational and multitasking abilities. Experience with digital document management systems and software.