HSE Administrator

About the role

The HSE Administrator provides administrative support to the Health, Safety, and Environmental department.

Responsibilities

• Maintain and organize HSE documentation, records, and regulatory files.
• Track incident reports, investigations, corrective actions, and close-out status.
• Communicate incident updates and status with risk management.
• Aid in the preparation of monthly HSE scorecards, reports, KPIs, and performance metrics.
• Support onboarding by preparing HSE orientation materials and maintaining employee records.
• Enter and maintain HSE data in company systems, including the HCSS app.
• Track inspections, audits, hazard observations, and corrective action follow-up.
• Care for medical evaluations, fit-for-duty requirements, and required training.
• Maintain revision control for HSE manuals, procedures, and safety alerts.
• Aid in safety meetings, toolbox talks, and committee meeting documentation.
• Monitor document retention requirements and prepare records for audits.
• Provide administrative support during incident investigations and regulatory inspections.
• Aid HSE personnel with documentation needed for field operations.

Requirements

• A high school diploma or equivalent.
• Previous administrative experience, preferably in HSE, construction, industrial, or field operations.
• Basic knowledge of Health, Safety, and Environmental documentation and reporting.
• Strong organizational and recordkeeping skills.
• Ability to track deadlines, corrective actions, reports, and training requirements.
• Strong communication skills and ability to work with field personnel, management, and risk management.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to maintain confidential information and accurate records.
• Valid driver’s license preferred.