HRIS Data Specialist (2026-0628)

Location: Renton, WA – VMC Main Campus, Human Resources Department. Full-time position, typically Monday–Friday; hours may vary to meet department needs.

About the role

The HRIS Data Specialist serves as the front-line administrator and internal contact for the HR information system and data processing function, including entering, maintaining, auditing, and processing sensitive data.

Responsibilities

• Serves as the primary recipient of organization-wide HR Action Forms.
• Ensures the timely and accurate input of employee data changes into the HRIS.
• Works with HR staff to validate the accurate completion or routing of each form based on HR processes.
• Maintains impeccable records of change and request approvals.
• Ensures the highest level of accuracy for data entered into HR data systems to ensure successful data audits.
• Audits data entry in HRIS on a regular basis to review data accuracy and compliance.
• Acts as the initial escalation point for data corrections required in the Infor database; escalates further if necessary and executes approved corrections.
• Provides HRIS data support for Human Resources staff, all associate end-users, and members of senior management.
• Plans and implements recordkeeping processes for permanent personnel records.
• Assists with preparing HR metrics to be presented at monthly, quarterly, and annual senior leadership meetings.
• Participates in the creation of new queries and reports as needed.
• Initiates technology service requests to revise or develop existing or new HRIS modules for processing data, reports, or payments.
• Assists with the support of all aspects of Human Resources as it relates to data requests, including data availability, feasibility of requests, ad-hoc reports, and technical support.
• Adheres to organizational and department-specific safety, confidentiality, values, policies, and standards.
• Uses functional and technical knowledge to provide end-users with general guidance and informal training as needed.
• Assists with creating internal training tools and process manuals for staff to maximize effective use of the HRIS system.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements

• Associates degree with major coursework in information systems, computer science, data mining, or related field, required. An additional four years of relevant and applicable experience may replace the degree requirement.
• Minimum two years of direct experience with high volume of data processing/entry, analyzing data, and reporting, required.
• Minimum two years’ experience in a human resources function, preferred.
• Experience with Infor/Lawson or Kronos HRIS systems strongly preferred.
• Advanced skills in Excel to create macros, functions, formulas, pivot tables, and perform lookups.
• Strong understanding of HR processes and best practices.
• Proven time management and prioritization skills to make efficient, logical decisions in a rapidly changing environment with competing priorities.
• Proven experience establishing strong working relationships with a wide range of stakeholders, utilizing clear and effective communication and documentation skills.
• Ability to use sound judgment in making decisions with minimal supervision.
• Ability to exercise discretion with confidential information.
• Able to work effectively with all levels of staff and management team members.
• Demonstrated organizational skills.
• Ability to work independently.

Pay

$25.71–$37.28/hr, DOE.