HR & Talent Acquisition Coordinator

About the role

We’re looking for a people-focused individual who’s excited to help attract, welcome, and support the talented people who make our success possible. In this role, you’ll have the opportunity to make a meaningful impact across both talent acquisition and the employee experience. This is a hybrid position, with an expectation of working two days per week in our Waukesha, WI office.

Responsibilities

• Coordinate end-to-end interview scheduling between candidates, Talent Acquisition Specialist, and hiring managers.
• Post and maintain job openings across career sites, job boards, and other recruitment channels.
• Review resumes and applications and assist with initial candidate screening.
• Maintain accurate candidate information in the Applicant Tracking System (ATS).
• Communicate with candidates regarding interview schedules, next steps, and recruitment updates.
• Initiate background checks for new hires.
• Coordinate onboarding handoffs for selected candidates.
• Partner with Talent Acquisition Specialist and hiring managers to track open positions and candidate pipelines.
• Identify opportunities to improve recruitment processes and candidate experience.
• Coordinate client onboarding, including background and drug screenings, required documentation, and status updates to project teams.
• Manage the gym membership reimbursement process.
• Coordinate and manage quarterly leader spotlight postings.
• Provide general administrative support to the HR department and perform other duties as assigned.

Requirements

• High school diploma or equivalent; associate or bachelor’s degree in human resources, business administration, or related field preferred.
• 1–3 years of experience in talent acquisition or HR coordination.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and ability to maintain confidentiality.
• Proficiency with Microsoft Office suite.
• Strong customer service skills.

Qualifications

• Experience with Human Resources Information Systems (HRIS) and Applicant Tracking Systems (ATS), highly preferred.
• Experience with recruiting platforms and job boards preferred.
• Ability to prioritize tasks and manage competing deadlines.

Pay

The hourly pay range for this position is $22–$25/hr based on experience, skills, and qualifications.