HR Systems and Benefits Specialist II

About the role

Positioned within a global leader in environmental solutions, this role directly impacts the quality of air and water worldwide. The HR Systems & Benefits Specialist II provides day-to-day coordination of activities related to employee benefits and leaves, compensation, and pay administration, while also offering analytical and technical support in benefits and HRIS administration. This position works as part of the human resources team to ensure exceptional and timely customer service to employees and outside customers, and may take on additional HR duties as assigned.

Responsibilities

• Manage the employee-facing portion of the open enrollment process and provide benefits information at new employee orientation
• Aid employees with benefits-related issues; interact with benefits carriers to ensure proper data and status records are updated (including healthcare vendors for bargaining and non-bargaining unit employees, ADP, COBRA, and the Company's healthcare broker)
• Provide strategic involvement with benefit plan design and benefit offerings
• Serve as the primary contact for the calculation of Defined Benefit estimates and other Defined Benefit and Defined Contribution projects
• Track timing for commencement of terminated vested pension plan participants
• Provide retirement election paperwork to active and terminated pension plan participants
• Coordinate leave of absences including FMLA, Short-Term Disability, Parental Leave, and Long-Term Disability by maintaining records, ensuring proper documentation is sent and received, assisting managers with timecard editing, and reaching out to the Plant Administrator and employees when applicable
• Update Payroll on a timely basis regarding disability claim status and ensure the timely flow of information for payroll processing
• Handle life insurance claim administration
• Develop, update, and maintain employee benefits materials
• Participate in compliance activities, including pension and benefits audits, and send out Annual Funding Notices
• Administer employee wellness activities, including coordination of annual flu clinics, biometric screenings, and other events
• Assist with salary surveys and market pricing
• Support annual compensation processes and merit/increase processes
• Conduct basic internal pay analysis
• Assist with job documentation and job evaluation
• Research market data under the direction of the compensation lead
• Support compensation communications
• Help with headcount and labor-cost reporting
• Process all transfers, changes, terminations, and annual negotiated contract changes in HRIS (ADP Workforce Now) in an appropriate and timely manner
• Process benefits enrollments and changes in HRIS and support the HR team in areas of data maintenance, data integrity, reporting, and analytics
• Act as HR liaison with Payroll to provide data and system support within the HRIS and Payroll system, ensuring accuracy and consistency
• Coordinate status changes and documentation for terminations/pay/positions with Payroll on a weekly basis
• Produce, maintain, and support accurate and timely reports, queries, and correspondence using HRIS
• Complete monthly headcount reports and other associated reports related to IT access for new hires and terminated employees
• Assist and offer insight on system and process upgrades/improvements; find more efficient ways to process employee actions
• Maintain the ADP homepage to ensure proper benefits information is available to employees
• Serve as a point of contact to handle employee complaints and personnel problems
• Provide clarification on Company policies and procedures
• Participate in global benefits and HRIS projects

Qualifications

• A Bachelor's degree (B.A. or B.S.), or equivalent from a four-year college or university is required
• 0–2 years of experience supporting compensation activities, such as salary surveys, market analysis, compensation reporting, merit processes, or job evaluation is required
• 3–5 years of experience administering employee benefit programs, including health and welfare benefits, leave programs, and retirement/pension plans is required
• 3–5 years of experience with HRIS systems, including employee data administration, reporting, data integrity, and analytics is required
• 3–5 years of experience using Microsoft Excel for reporting, analysis, and data reconciliation is required
• Experience supporting compensation activities, such as salary surveys, market analysis, compensation reporting, merit processes, or job evaluation is preferred
• Experience with ADP Workforce Now or a comparable HRIS/payroll system is preferred
• Experience working with high volumes of confidential information is preferred
• Strong interpersonal and communication skills; team orientation with a high degree of collaborative skills; detail-oriented with superior time management skills is preferred

Benefits

• Medical, dental, prescription, and vision coverage
• HSA and retirement savings (401k) with a generous company match
• Incentives/bonus plans
• Competitive pay
• Dress for your day policy
• Hybrid work schedules
• Paid time off starting at 3 weeks of vacation
• Tuition reimbursement
• Wellness programs, including annual flu clinics and biometric screenings
• Fun events and learning & development opportunities