HR Support Associate

About the role

Provide support and coordination of HR department processes/programs including but not limited to unemployment claims, new employee orientation, leadership, compliance initiatives, resolution of employee concerns and support the roll-out of HR initiatives across the organization. Provide support of HR department organizational duties such as meeting scheduling, time administrator, credit card reconciliation, ordering supplies and processing invoices.

Responsibilities

• As an advocate for WVUH/UHA employees, company and departmental goals and initiatives and HR Compliance, demonstrate knowledge of management and employee needs and apply that knowledge to create solutions.
• Support the processing and tracking unemployment claims.
• Coordination and resolution of general inquiries assigned to the Employee Relations & HR Business Partner point of contact for emergent calls and service requests.
• Support department with scheduling organizational and training sessions and attendance tracking in Workday.
• Organize and coordinate New Leader Orientation including scheduling room, sending invites, ordering lunch, preparing participant materials and capturing attendance in Workday.
• Contribute to the continuous and annual review and updates of materials for New Employee Orientation, New Leader Orientation, and Follow-up Orientation.
• Facilitate presentations and trainings as needed.
• Coordinate, arrange, and monitor regulatory compliance tasks, including WV Cares and PA fingerprinting requirements.
• Stay informed about changes in labor laws and regulations and assist in ensuring HR practices comply with legal requirements.
• Assist the HR team in executing system initiatives and handling special projects as needed.
• Assist with investigatory interviews as necessary.
• Handle routine employee inquiries and issues, providing information and guidance on HR policies, procedures, and programs.
• Ensure accurate and up-to-date documentation of employee records, ensuring compliance with company policies and legal requirements.
• Assist in the administration of performance management processes, including documentation, tracking performance reviews, and providing support to managers and employees.
• Compile and analyze HR data for reporting purposes, helping to identify trends and areas for improvement.
• Provide support of department leaders in scheduling meetings, calendar management and department organizational duties as requested.
• Serve as department time administrator.
• Order Supplies as needed.
• Reconcile credit card account.
• Process departmental invoices.
• Participate in and support employee engagement initiatives and events to foster a positive workplace culture.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Industrial Relations, or related field.
• OR Associate’s degree in Human Resources, Business Administration or related field and two (2) years of HR support experience.
• OR High School diploma and five (5) years of HR support experience.

Qualifications

• HR Generalist/support experience.

Skills

• Ability to organize and prioritize multiple projects.
• Ability to communicate both orally and in writing in a clear and concise manner.
• Strong analytical and problem solving skills.
• Ability to maintain high level of confidentiality.
• Ability to interface with management and employees at all levels of the organization.
• Demonstrated knowledge of Microsoft Office including Excel, Word, Outlook, PowerPoint.

Schedule

Scheduled Weekly Hours: 40; Exempt/Non-Exempt Shift: United States of America (Non-Exempt)