HR Specialist - Time and Leave (HEOa)

About the role

The Human Resources Department at New York City College of Technology (City Tech), a comprehensive college of the City University of New York (CUNY) in downtown Brooklyn offering associate and baccalaureate degrees, is accepting applications for an HR Specialist - Time and Leave. The Human Resources department supports the College’s mission through the recruitment, development, and retention of a skilled and engaged workforce. Reporting to the HR Director, the HR Specialist – Time and Leave will be responsible for managing the College’s timekeeping and leave administration functions.

Responsibilities

• Administer the collection, review, and processing of all weekly timesheets in the college's timekeeping system
• Analyze employees’ eligibility for leave entitlements based on applicable collective bargaining agreements, personnel rules, and CUNY and College policies
• Calculate leave accrual rates, update employees’ leave balances, and maintain accurate records in HR and payroll systems
• Validate timesheets and leave request forms; reconcile discrepancies and supporting documentation
• Administer the timely processing of leave calculations
• Participate in the development and delivery of training on timekeeping processes, leave policies, and personnel action procedures
• Prepare and process Personnel Action Forms (PAFs) for leave transactions
• Maintain an in-depth knowledge of timekeeping and payroll rules applicable to all employee groups and provide timely guidance and resolution to employee issues
• Serve on College and department committees and perform special projects and other duties as assigned

Qualifications

• Bachelor's Degree and four years' related experience required
• Two or more years of timekeeping, payroll, or leave administration experience in a public sector or higher education setting
• Proficiency in CUNYFirst (PeopleSoft HCM), Kronos, PMS, or comparable automated timekeeping and HRIS platforms
• Working knowledge of FLSA, FMLA, and New York State and City regulations governing wages, hours, leave, and payroll administration
• Familiarity with CUNY collective bargaining agreements and personnel rules as they apply to timekeeping and leave transactions
• Exceptional attention to detail with strong analytical, auditing, and reconciliation skills
• Demonstrated ability to manage competing deadlines and a high-volume workload with accuracy and professionalism
• Strong interpersonal and communication skills; ability to work effectively with employees, managers, and external stakeholders across all levels of the organization
• High degree of discretion in handling sensitive and confidential personnel information
• Proficiency in Microsoft Office Suite (Word, Excel, Access), SharePoint, and collaboration tools including MS Teams and Zoom