HR Representative

About the Role

Collects, audits, and maintains personnel records for all internal and external employees. Documents movement of files and traces missing files through reporting. Provides customer service support to Allegis Group operating companies regarding HR Records and I-9 Service Center processes. Includes administrative duties such as photocopying, compiling records, filing, and preparing reports.

Required in-office presence at least 4 days per week.

Responsibilities

• Audits employee personnel files to ensure compliance with company policies and government regulations (I-9 and E-Verify).
• Retains records in adherence to the company’s Records Retention Policy.
• Tracks and documents the movement of employee personnel files, including preparing and providing reports to field support leadership.
• Answers routine inquiries/questions from inside and outside the company on employment verifications.
• Provides customer support to the operating company Field Support Group relating to HR records, employment verifications, and I-9 or E-Verify processes.
• Maintains employee work authorization data in HRIS.
• Retains knowledge of company policies and employment documentation laws regarding USCIS/E-Verify guidelines, document retention, and onboarding.

Requirements

• Associates degree preferred.
• At least 2 years of administrative, customer service, or human resources experience preferred.

Skills

• Proficient with Microsoft Office – Outlook, Word, Excel, PowerPoint.
• Strong oral and written communication skills.
• Organized and detail-oriented.
• Able to work autonomously.
• Strong customer service skills.

Core Competencies

• Build relationships
• Develop people
• Lead change
• Inspire others
• Think critically
• Communicate clearly
• Create accountability

Benefits

• Medical, dental, and vision coverage
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company-paid Basic Life and AD&D, as well as voluntary Life & AD&D for employee and dependents)
• Company-paid short- and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Transportation benefits
• Employee Assistance Program
• Tuition Assistance
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Pay

Salary range: $38,200 - $57,200. The position is bonus eligible. Individual compensation offered within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity.