HR Programs and Engagement Assistant

About the role

The HR Programs and Engagement Assistant supports employee engagement, learning, recognition, and HR programs initiatives across OrthoCarolina's diverse team of over 1300 professionals. This hybrid role based at Park Road coordinates events, maintains recognition materials, and generates reports.

Responsibilities

• Assist in planning, coordinating, and executing employee engagement initiatives, campaigns, and events.
• Coordinate event logistics, including scheduling, materials preparation, communications, vendor coordination, and attendance tracking.
• Provide administrative support for the Employee Council, including roster management, room reservations, and Teams channel maintenance.
• Support engagement initiatives such as New Hire Reunions, Quarterly Connections, Quarterly Spotlights, and All-Star recognition programs.
• Partner with executive administrative support and internal stakeholders to coordinate schedules and activities related to employee engagement programs.
• Assist with virtual meeting setup, including Microsoft Teams configurations, recordings, access settings, and technical support.
• Gather employee stories, photos, and testimonials to promote organizational culture, engagement, and recognition efforts.
• Maintain inventory of employee swag, promotional items, and recognition materials, while coordinating distribution for employee programs and milestones.
• Support recognition initiatives including Welcome campaigns, Way to Go! programs, Years of Service celebrations, and Annual Team Appreciation Gift administration.
• Cook up recognition materials, awards, certificates, and communications.
• Monitor employee milestones such as anniversaries, promotions, and achievements through recognition platforms and internal systems.
• Aid in employee appreciation efforts, including Top Learner recognition and one-year anniversary gift programs.
• Draft and format employee engagement communications, recognition spotlights, announcements, and internal posts.
• Generate, maintain, and distribute HR and engagement-related reports, including new hires, promotions, rehires, engagement participation metrics, onboarding statistics, learning activity, survey data, and exit interview trends.
• Extract, organize, and analyze data from systems such as Workday, learning management systems, engagement platforms, and recognition tools.
• Afford data accuracy, consistency, and confidentiality across reports and employee information systems.
• Afford tracking program participation, engagement outcomes, and recognition program effectiveness.

Qualifications

• A minimum of one (1) to three (3) years of experience in Human Resources, employee engagement, event coordination, administrative support, or a related field.
• A degree in Human Resources, Business Administration, Communications, or a related field is preferred.
• Experience using Human Resource Information Systems (HRIS) and engagement or recognition platforms such as Workday, Peakon, People Are Everything, or similar systems is preferred.
• Experience working with data collection, reporting, analytics, or tracking tools is beneficial.
• Knowledge of employee engagement, recognition, and organizational culture initiatives is advantageous.
• Proficiency in Microsoft Office Suite and collaboration platforms is essential.