HR Office & Administrative Specialist

About the Role

The HR & Office Administrative Specialist will coordinate and complete a wide range of general administrative tasks, working with multiple departments and supervisors to meet calendar deadlines. This position requires a highly organized individual who can adapt to changing workflows and interact effectively with diverse personalities.

Responsibilities

• Coordinate food and lunches for team meetings, special events, and corporate departments, including ordering, stocking, and maintaining supplies.
• Maintain coffee, snacks, and general food housekeeping.
• Keep phone and sign-in sheets current.
• Order and stock office supplies, maintain an orderly supply closet, and restock first aid boxes and restroom supplies.
• Manage mail and package handling: open, meter, and process FedEx/UPS shipments; schedule pick-ups or deliveries.
• Hold keys and manage the company vehicle maintenance schedule.
• Maintain and update key documents on the company intranet, seeking relevant content for updates.
• Assist in proofing, printing, and collating Board Packs and other presentations.
• Manage building access and badge maintenance.
• Coordinate recycling vendors and office design projects, including ordering furniture and scheduling installations/moves.
• Archive and organize shared company files.
• Provide executive support for travel, scheduling, expenses, and other task items.
• Offer shared service support for all HR team members.

Requirements

• High attention to detail and strong organizational skills.
• Ability to prioritize tasks and work independently while handling multiple assignments.
• Flexibility to adjust work schedules to accommodate team needs.
• Strong teamwork and collaboration skills.
• Resourcefulness and adaptability when encountering obstacles or changing conditions.
• Proficiency in Microsoft Word, Excel, PowerPoint, and internet applications.

Qualifications

• Associate’s degree or higher in Human Resources or a related field (preferred but not required).
• 2+ years of experience as an Administrative or Office Assistant in a corporate office setting.

About ASSA ABLOY Fenestration

ASSA ABLOY Fenestration is the result of the integration of two heritage brands—Caldwell (established 1888 in Rochester, NY) and Interlock (founded in New Zealand in 1961)—under the global ASSA ABLOY umbrella. The company specializes in proprietary, high-performance hardware solutions and leads in window and door innovations, including advanced hung window balances, sash lock systems, multipoint smart security, and hardware for sliding, casement, awning, swing, and folding door applications. ASSA ABLOY Fenestration fosters a culture of empowerment, innovation, and integrity, backed by the extensive resources of ASSA ABLOY, which employs over 50,000 colleagues across 70+ countries.

Pay

Annual salary range: $50,000–$55,000, depending on experience.

Schedule

Full-time, nonexempt position.