HR Generalist / ADP Workforce Now Specialist

We need to output HTML fragment with sections: About the role? The posting includes Position Summary, Essential Duties And Responsibilities (with subcategories), Required Qualifications, Preferred Qualifications, Knowledge, Skills, And Abilities, Physical Requirements, Work Environment. Also maybe Benefits? Not mentioned. Pay/Schedule not present. So we should include sections only where there is real content. We must not repeat job title as heading. Use

for section headings. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to preserve all substantive information, but we can condense into lists where appropriate. Must not invent or summarize away detail. Must not include boilerplate like EEO, disclaimer, etc. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Also remove "We Make it Easy" etc. Also remove "Job Description Disclaimer", "Equal Employment Opportunity and Reasonable Accommodation", etc. Also remove "Physical Requirements" and "Work Environment"? Those are not boilerplate; they are substantive. Keep them. We need to decide headings: About the role (maybe from Position Summary). Responsibilities (Essential Duties And Responsibilities). Qualifications (Required Qualifications). Preferred Qualifications (maybe separate or combine? The instruction: prefer a few substantive sections over many thin ones. Could combine Required and Preferred into Qualifications with subheadings? But we only allowed

  for section headings; we could have subheadings using maybe

  ? Not allowed? Only said use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It didn't forbid other headings, but we should follow that pattern. Could have Qualifications and then within that separate

  for required and preferred. Or we could have two sections: Required Qualifications and Preferred Qualifications. That's okay. Skills: Knowledge, Skills, And Abilities could be Skills section. Physical Requirements and Work Environment could be separate sections or combined under Working Conditions. But we have headings list includes Benefits, Pay, Schedule; not those. But we can still use other headings if needed? The instruction: "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It gives examples but not exclusive. Probably we should stick to those examples; but we can also add others if needed. However they said "Prefer a few substantive sections over many thin ones." So we could combine Physical Requirements and Work Environment into a "Working Conditions" section, but not in examples. Might be okay to use "Working Conditions". But safer to follow examples: maybe we can omit those sections if they are not essential? But they are substantive. Could incorporate them into Responsibilities or Qualifications? Not ideal. Maybe we can create sections: About the role (Position Summary), Responsibilities (Essential Duties And Responsibilities), Qualifications (Required Qualifications), Preferred Qualifications (maybe as part of Qualifications), Skills (Knowledge, Skills, And Abilities), Working Conditions (Physical Requirements + Work Environment). That seems reasonable. We must not include boilerplate like "Equal Employment Opportunity", "Job Description Disclaimer", "We Make it Easy", etc. Now we need to extract content. Position Summary paragraph: "The Human Resources Generalist / ADP Workforce Now Specialist is responsible for supporting the day-to-day operations of the Human Resources department while serving as a key internal user and administrator of the ADP Workforce Now platform. This position requires strong generalist HR knowledge, payroll accuracy, compliance awareness, and extensive hands-on experience using multiple ADP Workforce Now modules. This role supports the full employee lifecycle, including recruiting, onboarding, payroll, time and attendance, employee records, benefits administration, ACA tracking, I-9/E-Verify compliance, training records, document management, reporting, and HR process improvement. The ideal candidate is highly detail-oriented, confidential, organized, and comfortable using ADP Workforce Now as a primary tool to manage HR, payroll, compliance, and employee data." We'll put that in

  under About the role. Responsibilities: The Essential Duties And Responsibilities section includes many bullet-like paragraphs. We need to turn into

  • . We should preserve all substantive information. Could break into categories but still list each duty as li. Might be long but okay. We need to avoid duplication. The section includes headings like ADP Workforce Now / HRIS Administration, Payroll and Timekeeping, I-9, E-Verify, and Employment Compliance, Benefits Administration, ACA, Leave, and Compliance Tracking, Employee Records and Document Management, Training, Safety, OSHA, and Workers’ Compensation, Recruiting and Onboarding, Employee and Management Support. We could keep those as subheadings? But only

    allowed for section headings; we could use

    for subheadings but not specified. Safer to just make a flat list of duties, preserving the content. However we risk losing structure but still preserving info. The instruction: "Use

    • for any list of duties/requirements/benefits". So we can make a list where each duty is a li. Could combine sentences. We'll extract each duty sentence. Let's list them: ADP Workforce Now / HRIS Administration: - Serve as a primary HR user and internal subject matter resource for ADP Workforce Now - Maintain and optimize ADP Workforce Now processes across multiple modules, including recruiting, onboarding, payroll, time and attendance, benefits, ACA compliance, Document Cloud/document management, employee records, training tracking, reporting, and I-9/employment eligibility verification - Ensure employee data is entered accurately and maintained consistently in ADP Workforce Now - Identify opportunities to streamline HR workflows and improve system efficiency - Generate and audit ADP reports for payroll, benefits, compliance, employee changes, turnover, training, and other HR-related needs - Maintain data integrity, security, and confidentiality within HRIS systems Payroll and Timekeeping: - Process accurate and timely bi-weekly payroll through ADP Workforce Now - Enter, review, and audit payroll-related transactions, including new hires, terminations, wage adjustments, status changes, benefit deductions, garnishments, tax changes, direct deposit updates, and year-end payroll data - Review and audit employee timecards for accuracy - Monitor time and attendance records, missed punches, schedule issues, overtime, and attendance concerns - Assist in ensuring compliance with wage and hour requirements, child labor laws, full-time/part-time status tracking, and company policies - Work with managers to resolve payroll or timekeeping discrepancies prior to payroll processing I-9, E-Verify, and Employment Compliance: - Administer and maintain Form I-9 documentation in compliance with federal requirements - Complete employment eligibility verification and E-Verify processes, as applicable - Monitor I-9 completion timelines and follow up on missing or incomplete documentation - Maintain accurate and confidential employment eligibility records - Assist with compliance audits related to employee records, payroll, benefits, and employment eligibility Benefits Administration: - Administer employee benefit programs, including health, dental, vision, life, disability, and 401(k) plans - Conduct benefit orientations and assist employees with benefit enrollment questions - Monitor benefit eligibility waiting periods and ensure timely enrollment for eligible employees - Process benefit enrollments, changes, and terminations through ADP Workforce Now and/or carrier systems - Assist with annual open enrollment preparation, communication, employee support, and data entry - Respond to employee questions regarding company health and welfare benefit programs - Assist with COBRA administration and ensure timely and accurate processing of required information ACA, Leave, and Compliance Tracking: - Support ACA tracking, reporting, and compliance through ADP Workforce Now - Monitor employee hours and benefit eligibility status for ACA purposes - Assist with annual ACA reporting and employee notices - Administer and track leaves of absence, including FMLA and company leave programs - Maintain required leave documentation and ensure related records are handled confidentially and accurately - Support compliance with applicable federal, state, and local employment regulations Employee Records and Document Management: - Maintain accurate and up-to-date employee personnel, payroll, medical, benefit, training, I-9, and compliance files - Use ADP Workforce Now Document Cloud or other approved systems to manage employee documentation - Ensure proper document retention, organization, and confidentiality - Prepare employee separation forms and related documents - Process employee changes in ADP Workforce Now and other internal systems - Respond to verification of employment requests in accordance with company policy Training, Safety, OSHA, and Workers’ Compensation: - Provide backup support to track and maintain employee training records and certifications - Provide backup support to coordinate safety and OSHA-related training programs - Provide backup support to maintain training files, rosters, testing records, and certification renewal schedules - Assist with workers’ compensation administration - Maintain injury records and complete First Report of Injury forms accurately and timely - Assist with claim reporting, investigation, documentation, and communication with carriers - Maintain OSHA logs and assist with annual posting and reporting requirements Recruiting and Onboarding: - Primary Responsibilities: Manage onboarding tasks in ADP Workforce Now to ensure timely completion of required forms, policy acknowledgements, payroll information, benefit documents, and compliance requirements - Secondary Responsibilities: Maintain seamless hiring operations during recruiter absences, leaves, or vacations performing the following tasks: - Support the recruiting process through ADP Workforce Now Recruiting, including job postings, applicant tracking, candidate communication, and hiring workflow coordination - Coordinate pre-employment processes - Prepare and maintain new hire documentation and onboarding materials - Conduct or assist with new employee orientations Employee and Management Support: - Provide HR support to employees and managers regarding policies, procedures, payroll, benefits, onboarding, and general HR questions - Maintain professional, timely, and confidential communication with employees, managers, vendors, and carriers - Support the Human Resources Manager and executive leadership with HR projects, reporting, audits, and administrative needs - Stay current on HR practices, employment regulations, payroll requirements, and ADP Workforce Now system updates We'll turn each bullet into
    • . For sub-bullets under Secondary Responsibilities, we can incorporate as separate li. Now Required Qualifications: list: - Minimum of five years of Human Resources experience required - Minimum of five years of hands-on ADP Workforce Now experience strongly preferred - Demonstrated experience using multiple ADP Workforce Now modules, preferably including payroll, time and attendance, recruiting, onboarding, benefits, ACA, reporting, document management, and I-9/E-Verify - Payroll processing experience required - Strong understanding of HR processes, employee records, benefits administration, onboarding, and compliance tracking - Experience with timekeeping audits, payroll deductions, wage changes, garnishments, and employee status changes - Strong knowledge of Microsoft Office, including Outlook, Word, and Excel - Ability to maintain strict confidentiality and handle sensitive employee information appropriately - Strong organizational skills and ability to manage multiple deadlines - Excellent attention to detail and accuracy - Strong verbal and written communication skills Preferred Qualifications: - Associate’s or bachelor’s degree in Human Resources, Business Administration, or related field - HR certification, such as SHRM-CP, SHRM-SCP, PHR, or SPHR - Experience in a retail, grocery, hospitality, or multi-location employer environment - Experience with ACA tracking and reporting - Experience with COBRA, FMLA, OSHA, workers’ compensation, and benefit administration - Experience improving HRIS workflows or implementing ADP Workforce Now process improvements Knowledge, Skills, And Abilities: - Strong ADP Workforce Now technical skills - Strong generalist HR knowledge - High degree of accuracy with payroll, benefits, and employee data - Ability to troubleshoot HRIS, payroll, onboarding, and timekeeping issues