HR General Assistant (26-27 SY) - Central Office

This is an in-person, nonexempt position funded by local sources, reporting to the Directors of Human Resources. Duty days: 230 per year.

About the Role

Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. Greet employees and visitors at the central office and approve access to the building. Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees. Assist in screening volunteers and guest educator candidates. Serve as backup to the guest educator specialist as needed.

Responsibilities

• Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and supervisors.
• Assist with HR data input, including but not limited to data transmissions to vendor imports and exports. Ensure that employee information is accurate, current, and reliable.
• Process background checks for all district volunteer applications and new hires as needed.
• Assist with new hire processing during hiring season, including screening applicants for hire, uploading them to TEA for fingerprints, and serving as the first point of contact in the hiring process for guest educators.
• Assist with managing guest educator profiles, including tracking mandatory training.
• Coordinate the relief schedule for receptionists within the administration building.
• Cross-train within the HR Department to provide support as needed.
• Utilize the Raptor system to check visitors and vendors into and out of the building.
• Maintain and manage district HR webpage.
• Prepare correspondence, forms, and reports per district standards and requirements.
• Assist in reporting information as needed.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors and assist employees and new hires.
• Maintain confidentiality.
• Perform other duties as assigned to ensure that HR department goals are met.

Requirements

• High School Diploma or GED; some college preferred.
• One year of experience in human resources, benefits administration, insurance administration, or other related fields is preferred.
• Strong Google Suite and Microsoft Office skills.
• Proficiency in keyboarding and virtual file maintenance.
• Ability to use software to develop spreadsheets, databases, and perform word processing.
• Ability to perform basic math.
• Ability to read, speak, and understand English; Bilingual Spanish/English preferred.
• Excellent organizational skills.
• Effective communication and interpersonal skills.

Working Conditions

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals; imaging equipment.
• Posture: Frequent walking, standing, bending/stooping, and reaching. Occasional pushing/pulling, and twisting.
• Motion: Repetitive hand motions including frequent keyboarding and use of a mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: May work prolonged or irregular hours.
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.
• Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to the supervisor, and being proactive in ongoing efforts to improve and maintain workplace safety.