HR Events & Project Manager

Responsibilities

• Leads the end-to-end communications planning, strategic messaging, attendee engagement strategies, and collateral creation for high-visibility health system events, including the annual Leadership Summit (~1,500 system leaders), quarterly Director Gatherings, annual Board Retreats, and executive town halls.
• Partners closely with HR leadership, Organizational Development (OD), and executive stakeholders to define event learning objectives, draft scripts and talking points, develop run-of-show documentation, and coordinate post-event evaluation and messaging.
• Serves as a primary lead presenter and interactive facilitator for weekly, full-day, in-person New Employee Orientation (NEO), engaging cohorts of 80–100+ new hires per session to deliver a compelling, high-quality onboarding experience.
• Continuously evaluates and refines NEO presentation materials, facilitation techniques, and guest speaker coordination to align with health system culture, values, and strategic goals.
• Establishes, maintains, and oversees comprehensive project plans, timelines, intake workflows, and task deliverables for major HR communications campaigns using enterprise project management software (e.g., Asana).
• Maintains cross-functional dependencies, risk logs, and approval cycles across HR Centers of Expertise (COEs) and health system leadership to ensure on-time, zero-defect execution.
• Strategically develops and structures written content and job aids for ongoing leadership development micro-learning programs, collaborating with instructional design and learning specialists.
• Executes integrated, multi-channel communication plans supporting major HR initiatives (e.g., performance management, benefits open enrollment, employee engagement surveys, and platform rollouts).
• Ensures all event collateral, campaign assets, and written messaging strictly adhere to organizational brand standards, editorial guidelines, and healthcare compliance requirements.

Qualifications

• Bachelor’s degree in Communications, Project Management, Marketing, Public Relations, Human Resources, Business Administration, or a related field; or equivalent combination of education and experience.
• Four (4) or more years of progressively responsible experience in communications project management, large-scale event coordination, public presentation/facilitation, or strategic internal communications.
• Demonstrated experience developing and managing structured project plans for complex organizational initiatives.