HR Employment Coordinator

About the role

The HR Employment Coordinator supports the administration of recruitment, hiring, and onboarding processes for designated employee groups, including non-exempt, temporary, faculty and student employees. This position works collaboratively with hiring managers and under the guidance of the Assistant Director, facilitating employment transactions, coordinating onboarding activities, and ensuring compliance with institutional policies and applicable employment regulations.

Responsibilities

• 35% - Recruitment and Employment Coordination

• Coordinates recruitment and employment activities for casual, temporary, faculty and student worker positions and provides backup support for regular full-time and part-time recruitment processes.
• Creates and posts job announcements and assists with advertising and outreach efforts to attract qualified candidate pools.
• Screens employment applications, schedules interviews (if necessary), conducts initial candidate screening activities, and coordinates reference and background checks.
• Affords hiring managers with employment processes and required documentation.
• Captures and coordinates onboarding activities and ensures completion of required hiring and employment forms.

• 25% - Student Employment Program Coordination

• Administers day-to-day administration of the College's student employment program, including federal work-study and institutional student employment processes.
• Collaborates with Financial Aid and campus departments to support compliance with federal work-study regulations and reporting requirements.
• Assists students in obtaining on-campus employment opportunities and provides ongoing support regarding employment procedures and requirements.
• Supports training and guidance for supervisors and student employees on student employment processes.
• Recommends and supports process improvements that enhance service delivery and user experience.

• 20% - Employment Operations and Compliance Support

• Coordinates pre-employment requirements, including Form I-9 verification, employment eligibility review, background checks, and E-Verify processing.
• Enters and maintains employment-related data in the Human Resources Information System (HRIS) and other systems.
• Processes employment transactions and documentation in accordance with established policies, procedures, and regulatory requirements.
• Captures employment verifications, unemployment claims, and related employment administration activities.
• Maintains employment records and documentation while ensuring confidentiality and compliance with record retention requirements.

• 5% - Customer Service and Office Operations

• Serves as a point of contact for routine recruitment, onboarding, and student employment inquiries and refers complex matters to appropriate Human Resources staff.
• Receives, screens, and directs calls, visitors, and correspondence; provides information regarding employment procedures, timelines, and requirements.
• Affords assistance to departments with questions related to student and temporary employee hiring processes.
• Provides day-to-day direction and support to front-desk student employees to ensure effective customer service.
• Supports reception and front office operations to maintain a professional and welcoming environment.

• 5% - Administrative Support

• Reviews employment-related forms and documents for completeness and accuracy.
• Affords assistance with maintaining current forms, resources, and procedural documentation.
• Maintains confidentiality of sensitive employee, applicant, and student information.
• Affords administrative support to Human Resources staff and departmental initiatives as assigned.

• Other Duties as Assigned

• Performs other related duties and special projects in support of Human Resources operations and institutional objectives.

Requirements

• Bachelor's degree in Human Resources Management, Business Administration, Public Administration, Higher Education Administration, or a related field or an equivalent combination of education and progressively responsible administrative, customer service, or human resources experience.
• Three years of progressively responsible administrative, human resources, recruitment, employment, customer service, or related experience.
• Experience coordinating multiple processes, maintaining confidential information, interpreting and applying policies and procedures, and working with diverse populations.
• Knowledge of human resources practices and procedures related to recruitment, onboarding, employment administration, and employee documentation.
• Knowledge of applicable employment regulations and compliance requirements, including employment eligibility verification and background check processes.
• Ability to coordinate recruitment, onboarding, and student employment processes while applying established policies and procedures.
• Ability to handle confidential information with discretion and exercise sound judgment when responding to employment-related matters.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, Web Editing, and social media applications or any combination of productivity programs applicable to position responsibilities.
• Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy.
• Demonstrated ability to effectively communicate verbally, in writing and electronically.
• Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.
• Demonstrated commitment to a quality work product.
• Demonstrated ability to adapt to and perform work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.
• Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
• Ability to self-motivate and work independently.
• Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.

Qualifications

• Bachelor's degree in Human Resources Management, Business Administration, Public Administration, Higher Education Administration, or a related field or an equivalent combination of education and progressively responsible administrative, customer service, or human resources experience.
• Three years of progressively responsible administrative, human resources, recruitment, employment, customer service, or related experience.
• Experience coordinating multiple processes, maintaining confidential information, interpreting and applying policies and procedures, and working with diverse populations.
• Knowledge of human resources practices and procedures related to recruitment, onboarding, employment administration, and employee documentation.
• Knowledge of applicable employment regulations and compliance requirements, including employment eligibility verification and background check processes.
• Ability to coordinate recruitment, onboarding, and student employment processes while applying established policies and procedures.
• Ability to handle confidential information with discretion and exercise sound judgment when responding to employment-related matters.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, Web Editing, and social media applications or any combination of productivity programs applicable to position responsibilities.
• Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy.
• Demonstrated ability to effectively communicate verbally, in writing and electronically.
• Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.
• Demonstrated commitment to a quality work product.
• Demonstrated ability to adapt to and perform work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.
• Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
• Ability to self-motivate and work independently.
• Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.