HR Coordinator/Reception

Essential Duties and Responsibilities

• Works on site with consistent attendance.
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
  • Maintains a highly professional Front Desk image.
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
  • Retrieves messages every morning from RingCentral voice mail and forwards information to appropriate personnel.
  • Maintain company organization charts and the employee directory.
  • Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
  • Answers questions about BRMS and provides callers with address, directions, and other information.
  • Maintains visitor access and ensures sign in process is followed.
  • Issues new employee badges and maintains S2 system for new and terminated employees.
  • Composes and designs BRMS' News, Calendars, CEO Monthly Quote and SPIRIT Award.
  • Orders, receives, and maintains office supplies for the Front Desk.
  • Trains and coaches new staff and replacements that cover the reception function to ensure standards are enforced and tasks are performed properly.
  • Facilitates printing and distribution of monthly anniversary cards.
  • Orders, receives, and maintains Anniversary Awards.
  • Composes daily anniversary and birthday emails.
  • Facilities Orders coffee supplies for break room and Maureen takes care, monitors usage and adjusts orders accordingly.
  • Orders additional office supplies, as directed.
  • Manages petty cash box for vending machines.
  • Creates and issues Badges for suite access.
  • Sets up building management requests, including gym cardkey updates, facility repairs, etc.
  • Cleans break room refrigerator out once per week.
  • Refills break room supplies daily.
• Human Resources
  • Assists in maintenance of HR personnel files.
  • Database management: Paylocity, BRMS' Intranet, MHB, Security System (S2 Network).
  • Administers appropriate skill assessments for applicants.
  • Organizes and executes new employee onboarding, which includes providing new employees with the BRMS, legal documents, and benefit paperwork/handouts, arranging new employees’ desk, email and inputting new employee’s data into all systems.
  • Performs ergonomic evaluations for all new employees.
  • Creates folders, labels, and flyers, as directed.
  • Completes termed employee paperwork, prepares personnel file and provides to HR Manager for termination and exit interview.
  • Updates appropriate systems with termination information.
  • Database entry, i.e., MHB, and Security System (S2 Network).
  • Administers various human resources plans and procedures for all organization personnel.
  • Responsible for managing performance appraisal platform in Paylocity and issuing draft of reviews due memo monthly.
  • Alerts employees of new benefit information and programs on a monthly basis (Rocket Lawyer, Teladoc, 401k education session etc.).
  • Coordinates facility needs with building management.
  • Liaison between the company and community service organizations.
  • Affords for Recruiting Manager: auditing invoices from vendors (staff agencies, job boards, background), executing new employee onboarding/Orientation.
  • Supervises new hires.

Qualifications

• Strong computer skills, including Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Good analytical skills.
• Possess positive problem-solving skills.
• Ability to maintain confidentiality.
• Ability to provide effective leadership in all aspects of position.
• Must be dependable and maintain excellent attendance and punctuality.
• Ability to grow with changing demands of the position and the company.