HR Coordinator (payroll focus)

Perimeter Security Partners (“PSP”) is seeking a detail-oriented and motivated Human Resources Coordinator to support accurate and timely processing of the company’s weekly and semi-monthly payrolls and related documentation. This role also supports the Director of Human Resources with expense report processing, new hire onboarding, and benefits administration, reporting directly to the Director of Human Resources while collaborating with Accounting and other departments.

Responsibilities

• Assist with processing the company’s weekly payroll by:
  • Reviewing timesheets for accuracy
  • Confirming timesheets include all necessary information
  • Resolving timesheet warnings for overlapping time, excess overtime, or time off hours overlapping with hours worked
  • Validating pay rates and per diem for accuracy
• Assist with processing the company’s semi-monthly payroll by obtaining job information to allocate time properly and entering any employee expense recoups
• Assist with the development of certified payroll reports
• Assist with the review of employee credit card expense data for personal charges
• Track and validate sick time, vacation time, and paid-time-off balances
• Manage company uniform inventory levels, coordinate ordering and replenishment, and maintain accurate records of issued uniforms
• Support the administration and oversight of the company fleet, including vehicle registrations, inspections, recalls, toll accounts, toll violations, EZ-Pass administration, maintenance requests, and authorized driver list
• Serve as a subject matter expert for Family and Medical Leave Act (FMLA) matters, providing guidance to employees and managers, coordinating required documentation, tracking leave status, and ensuring compliance with applicable federal and company requirements
• Serve as a subject matter expert for the company’s Human Resources Information System (HRIS), assisting with system-related questions and troubleshooting, and providing training and ongoing support to employees and managers
• Assist with the administration and maintenance of Certificates of Insurance (COIs), including coordinating requests, tracking expiration dates, maintaining accurate records, and communicating with internal and external stakeholders
• Coordinate and administer the company’s Common Access Card (CAC) program, including employee enrollment, documentation, card status tracking, renewals, and coordination with applicable government or customer requirements
• Assist with maintaining a professional, organized, and meeting-ready office environment, coordinating preparation of conference rooms and common areas for meetings, visitors, candidates, customers, and company events
• Provide general HR and administrative support as needed, assisting with employee records, compliance activities, internal processes, and special projects

Requirements

• Minimum of 2 years of experience in payroll processing, human resources, accounting, or a similar role
• Minimum of 4 years of experience in a professional work environment
• Ability to understand and apply payroll laws and regulations
• Strong proven MS Excel skills and intermediate proficiency with other MS Office applications
• Experience with the application of Federal wage rate requirements, including Service Contract Act and Davis-Bacon Act, is highly desired
• Excellent mathematical and organizational skills
• Integrity, reliability, and the ability to maintain confidentiality
• Strong interpersonal skills, including professional written and verbal communication
• Must be able to work in the United States without sponsorship
• Must be able to pass a background check and drug test that will permit access to military installations or similar controlled areas

Physical Requirements

• Ability to sit at a computer workstation for several hours at a time

Schedule

Core office hours are 8:30 AM – 5:30 PM. Duties are performed in PSP’s Brentwood, TN office.

Pay

Full-time, non-exempt (hourly $24 - $29 per hour, depending on experience).

Benefits

• Matching 401K (4%)
• Healthcare & Dental Insurance
• Eligibility for Profit Sharing Bonus
• Significant company contribution toward premiums for medical, dental, vision, and life insurance
• Telephone allowance
• Paid time off and paid holidays
• Nashville Predators season tickets available on a rotational basis for employee use

Perimeter Security Partners is a three-time Inc. 5000 listed, rapidly growing company that designs, constructs, and maintains perimeter security systems for critical government and private facilities, including the U.S. Military, National Park Service, data centers, corporate headquarters, stadiums, utilities, and other critical infrastructure assets. PSP offers a team-oriented, collegial culture with direct collaboration with owners, providing extraordinary room for personal and professional growth.