HR Coordinator - Bilingual English and Spanish

Job Qualifications

• A high school diploma or equivalent required.
• An associate or bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Bilingual in English and Spanish required.
• A minimum of 2 years of Human Resources experience required.
• Proficient in Microsoft Office, with strong Excel skills; HRIS or payroll system experience preferred.
• A strong attention to detail, organization, and time-management skills.
• Excellent verbal and written communication skills with a friendly, professional, and service-oriented approach.
• The ability to interact effectively with employees, supervisors, and managers at all levels.
• A strong problem-solving skills, sound judgment, and ability to manage multiple priorities in a fast-paced environment.
• The ability to maintain strict confidentiality and handle sensitive information appropriately.
• The ability to work outside core business hours when needed.

Position Responsibilities

• Serve as a first point of contact for employees visiting the HR office and provide support with HR policies, procedures, employee relations questions, and general concerns.
• Communicate professionally with employees, supervisors, and managers across departments to support HR needs and follow-up.
• Conduct new hire orientation and benefits orientation as needed.
• Complete new hire data entry and verification in E-Verify, HRIS, Oracle, and other applicable systems.
• Prepare onboarding materials and assist with training sessions.
• Maintain working knowledge of company benefit plans, program offerings, wellness initiatives, and related employee resources.
• Assist with coordinating, communicating, and supporting benefits enrollment meetings, including annual Open Enrollment sessions.
• Provide recruiting support as needed, including resume pre-screening, interview scheduling, and reference checks.
• Assist with processing terminations, including documentation, exit interviews, system updates, and file maintenance.
• Support the temporary employee conversion process, including coordination, documentation, and system updates as needed.
• Use Excel to track, organize, and analyze HR-related data, including employee information, attendance, and other HR metrics.
• Compile HR reports and support HR projects, employee events, and department initiatives.
• Maintain and update employee records, HR forms, databases, access cards, employee photos, and signature cards.
• Manage HR filing, data entry, data verification, copying, and other administrative recordkeeping needs.
• Order and maintain HR office supplies.
• Assist with FMLA and leave-of-absence administration.

Physical Requirements

• Adhere to all safety policies; includes wearing personal protective equipment when required.
• Ability to sit for extended periods and use a computer keyboard and mouse.
• Proficiency in typing and data entry.
• Capability to lift and carry up to 20 pounds for filing and organizing documents.
• Mobility to move around the office and interact with employees as needed, which includes the ability to climb stairs to access designated work areas.
• Visual acuity to read and analyze documents, correspondence, and computer screens.
• Hearing and verbal communication skills to effectively communicate with employees and colleagues.

Benefits

• Medical and Dental Benefits
• Vision
• 401K with employer match
• Group Life Insurance
• Flex Spending Accounts
• Paid Time Off and Paid Holidays
• Tuition Assistance
• Corporate Discount Program