HR Assistant

About the role

The Human Resources Assistant supports the HR Department for the Company, handling administrative tasks such as data entry, record keeping, and file maintenance.

Responsibilities

• Assists with response and/or directing email inquiries regarding all subjects related to Human Resources to next second tier HR.
• Prepares and maintains all personnel records.
• Attends weekly internal departmental staff meetings.
• Collaborates in coordinating and attending meetings on various subjects related to Human Resources.
• Coordinates the preparation of files and boxes (indexing according to established procedure) to be shipped to off-site storage facilities for retention.
• Makes photocopies, faxes, and performs other clerical functions.
• Ingests electronic documents into the On-Base electronic file system and performs regular maintenance and auditing of the system.
• Responds to requests for verification of employment.
• Generates additional correspondence as required.
• Assists with monitoring the HR mailbox on a daily basis.
• Gathers documents for subpoena responses as needed.
• Participates in audits of HR processes as needed.
• Performs other duties as assigned.

Requirements

• Preferred 1 to 2 years prior experience in a HR environment.
• Ability to identify and resolve problems in a timely manner.
• Excellent oral, written communication, and data entry skills.
• Ability to adapt to the work environment and manage competing demands.
• Ability to work standard office equipment including computer, printer, scanner/copier, etc.
• Ability to multi-task multiple items and prioritize tasks.
• Previous exposure to an HRMS system preferably ADP Enterprise HR version 6.0 or higher.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).

Benefits

System One, and subsidiaries including Joulé and Mountain Ltd., offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan. System One is an Equal Opportunity Employer.