HR and Office Administrator

St. Michael’s is seeking an HR & Office Administrator to support our Human Resources department and corporate office operations in Woodbridge, VA (on-site).

About the role

In this role, you will coordinate employee onboarding, support HR processes, manage office administration, organize company events, and provide administrative support to the CEO and leadership team. You will serve as a key point of contact for employees and visitors while helping create an organized, welcoming, and professional workplace. Our core values of Excellence in Reputation, Commitment, Dependability, Teamwork, and Candor will guide everything you do.

Responsibilities

• Coordinate all aspects of employee onboarding and orientation to ensure a positive new hire experience.
• Maintain employee records and process personnel changes within ADP and other HR systems.
• Assist employees with HR-related questions while maintaining confidentiality.
• Support HR programs, including employee recognition, personnel file management, and employment verifications.
• Serve as the primary receptionist by welcoming visitors and answering incoming calls.
• Coordinate conference room scheduling, office maintenance, supplies, mail, and vendor relationships.
• Manage the CEO’s calendar and provide administrative support.
• Coordinate CEO travel arrangements and assist with expense reporting.
• Schedule meetings, interviews, training sessions, and company events.
• Plan and execute employee appreciation events, holiday celebrations, All Hands meetings, ESOP meetings, training events, and other corporate gatherings.
• Prepare reports, presentations, spreadsheets, and other business documents.
• Support special projects and other administrative initiatives across the organization.

Requirements

• Highly organized with exceptional attention to detail.
• Able to provide outstanding customer service and enjoy helping others.
• Able to prioritize multiple responsibilities while consistently meeting deadlines.
• Professional, approachable, and comfortable interacting with employees at all levels of the organization.
• Trusted to handle sensitive and confidential information with discretion.
• A proactive problem solver who takes initiative and looks for ways to improve processes.
• Able to thrive in a fast-paced environment where no two days are the same.
• Accountable, dependable, and committed to following through on responsibilities.

Qualifications

• Associate degree in Business Administration, Human Resources, or a related field preferred, or equivalent experience.
• Two or more years of experience in Human Resources, office administration, executive support, or a related administrative role.
• Experience using HRIS systems such as ADP preferred.
• Excellent written and verbal communication skills.
• Strong organizational, planning, and time-management abilities.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience using collaboration tools such as Microsoft Teams and Zoom.
• Familiarity with AI productivity tools such as ChatGPT, Gemini, or Claude.
• Adobe Acrobat experience is a plus.

Pay

The base pay range for this position is $50,000 to $60,000. Final compensation may vary depending on geographic location, relevant skills, experience, and other job-related factors. This position may also be eligible for a discretionary annual bonus, based on company and individual performance.

Benefits

• Employee Stock Ownership Plan (ESOP).
• Medical, dental, and vision insurance.
• 401(k)-retirement plan.
• Paid time off.
• Professional development support.