HR Analyst and Program Manager

Job-Specific Responsibilities

• Analyze and classify positions (new, vacant, and filled) using Harvard benchmarks and guidelines.
• Manage the full classification process, including intake, review, decisions, and communications.
• Convene and lead the classification committee; may train HL HR staff on classification.
• Serve as subject matter expert for library role classification.
• Consult with subject matter experts in other functional areas as needed.
• Classify roles for annual Association of Research Libraries survey.
• Review and update classification-related policies, tools, and forms.
• Participate in related projects (e.g. Job Family Framework, reorganizations).
• Recommend compensation levels based on internal equity, market data, and university guidelines (e.g. ranges for new/vacant positions, equity reviews, interim pay, bonuses).
• Manage the compensation request process from intake through analysis, decision, and communication.
• Train HL HR staff on compensation analysis.
• Review and update compensation-related policies, tools, and materials.
• Ensure alignment with Harvard and Library policies; partner with Harvard Human Resources Compensation Office as needed.
• Participate in related initiatives (e.g. Annual Salary Increase Program (ASIP), year-end bonus program).
• Oversee position management to ensure alignment with library goals and Harvard policy.
• Track positions and vacancies in partnership with the Finance Office and leadership.
• Manage the process for position actions (e.g. request to hire, extend a term, etc.) including collecting request, preparing materials, submitting to the appropriate committee, and communicating outcomes.
• Provide strategic support for reorganizations from a position-management perspective.
• Partner closely with the HHR Coordination and Operations team to ensure accurate and timely position data.
• Serve as the Authorized Requestor (AR) for HR systems.
• Determine and approve Harvard Sponsored Roles (HSR).
• Complete and sign off on the annual Harvard Yearly Access Review (YAR).

Compensation

• Recommend compensation levels based on internal equity, market data, and university guidelines (e.g. ranges for new/vacant positions, equity reviews, interim pay, bonuses).
• Manage the compensation request process from intake through analysis, decision, and communication.
• Train HL HR staff on compensation analysis.
• Review and update compensation-related policies, tools, and materials.
• Ensure alignment with Harvard and Library policies; partner with Harvard Human Resources Compensation Office as needed.
• Participate in related initiatives (e.g. Annual Salary Increase Program (ASIP), year-end bonus program).

Position Management

• Oversee position management to ensure alignment with library goals and Harvard policy.
• Track positions and vacancies in partnership with the Finance Office and leadership.
• Manage the process for position actions (e.g. request to hire, extend a term, etc.) including collecting request, preparing materials, submitting to the appropriate committee, and communicating outcomes.
• Provide strategic support for reorganizations from a position-management perspective.
• Partner closely with the HHR Coordination and Operations team to ensure accurate and timely position data.

Human Resources Information Systems (HRIS)

• Produce and analyze complex HR data reports.
• Provide expertise in accessing, interpreting, and presenting data from multiple HR systems.
• Support data integrity through policy development, training, and promoting consistent practices.

Performance Management

• Manage the annual performance review cycle (ongoing conversations, goal setting, mid-year conversations, and year-end reviews).
• Carefully coordinate timelines, communications, tools, and materials.
• Provide updates to leadership as needed.
• Ensure alignment with University priorities, resources and guidance.

Programs and Activities

• Provide program management support for changing or short-term initiatives and priority areas.
• Provide support for activities related to student workers.
• Manage selection and enrollment of staff in the Harvard Leadership Development Program (HLDP).
• Perform other duties as assigned.

Working Conditions

• Hybrid position.
• Based on site in Cambridge, MA.
• May have the opportunity for a hybrid work model compliant with Harvard University policies.
• Work location is responsive and subject to change based on business needs.
• Requests for flexibility will be considered consistent with Harvard University flexwork policies.
• Work in an office setting.

Qualifications

• Bachelor’s degree or equivalent work experience required.
• Minimum of 5 years’ relevant HR experience.

Additional Qualifications and Skills

• Knowledge of Microsoft Office Suite and HRIS applications and analytics.
• Expertise in navigating and accessing HRIS data across various systems (QlikView, PeopleSoft, Aurora, etc.).
• Advanced knowledge of employment law and HR policies and practices; financial/business acumen.
• Demonstrated experience with the administration of bargaining unit policies and procedures.
• Demonstrated commitment to inclusion and belonging.