HR Administrator

About the role

The Human Resources Administrator supports the full range of HR operations by processing HR documents and reports, ensuring compliance with corporate policies and government regulations. This role provides administrative support to HR leadership, manages payroll activities, supports onboarding, and assists in planning and executing employee engagement and communication initiatives.

Responsibilities

• Execute payroll administration tasks including reconciling pay discrepancies, resolving timekeeping issues, approving timecards, and preparing weekly labor reports for staffing agencies ensuring accuracy and timely processing.
• Maintain and update employee records (including I-9s, benefits documentation, TSA forms, among others), ensuring full compliance with federal regulations and company standards.
• Demonstrate a high level of accuracy, attention to detail, and data integrity across all HR processes, documentation, and systems.
• Maintain and update employee communication boards and ensure timely posting of required materials such as legal notices, workers’ compensation information, job postings, and employee communications.
• Support HR compliance by assisting with internal audits, maintaining required documentation, and ensuring all records are filed accurately and promptly.
• Support the onboarding process, including preparing new-hire documentation, generating employee ID badges, coordinating orientation logistics, and ensuring a smooth onboarding experience.
• Assist in coordinating monthly reward and recognition programs, contributing to initiatives that strengthen employee engagement and morale.
• Support the preparation, submission, and tracking of STA applications and renewals to ensure ongoing compliance.
• Maintain the employee ID badge program, ensuring timely issuance, updates, and compliance with company identification policies.
• Provide administrative support to HR Business Partners and HR leadership, including document preparation, scheduling, data entry, and coordination of HR activities.
• Maintain an accessible and service-oriented HR presence and escalate complex or confidential concerns to the HR Business Partner or HR Manager.

Requirements

• High School Diploma or GED.
• Ability to read, write, and speak English.
• Understand and perform report preparation, simple posting and recording, typing.
• Understand standardized math processes utilizing addition and subtraction.
• Work as a team member with a minimum amount of supervision and the ability to multi-task.
• Prepare detailed records or reports such as operating logs, quantities, etc.
• Contact other departments, terminals, or customers on matters involving correction or adjustment where cooperation is essential (requiring the use of tact and diplomacy).
• Training period of six to nine months for the slightly complex and variable work required.

Physical Demands

• Operates in both professional office and warehouse environments with exposure to varying temperatures (hot and cold), moderate noise levels, dust, dirt, and changing lighting conditions.
• Regular sitting at workstation for 25% – 75% of the work shift.
• Frequent standing and walking.
• Able to work a range of shifts based on operational need.
• Walk throughout the office and warehouse to access file cabinets, office machinery, and products.
• Unload supplies and other materials weighing up to 20 pounds.
• Operate a computer by entering data and preparing reports.
• Communicate with other departments, terminals, and vendors to exchange information and prevent delays.

Benefits

• Competitive pay and bonus programs.
• Retirement Savings - 401k with company match.
• Medical, Dental, Vision, and Well-being programs.
• FSA/HSA availability.
• Tuition Reimbursement.
• Paid Time Off including vacation and sick time.
• Company Paid Holidays and Floating Holidays.
• Paid Parental Leave.
• Employee Discount Program.
• Employee Assistance & Work Life Program.
• Short Term and Long-Term Disability.
• Life Insurance.

Pay

Annual salary of $26.29-$34.00/hr. This compensation range is provided as a reasonable estimate of the salary range for this role. Factors that may be used to determine your actual salary may include but are not limited to your specific skills, your work location, how many years of experience you have, and comparison to other employees already in this role.