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Jobs · Administrative · Maryland

HR Administrative Assistant (Bi-lingual)

Addison Group · Bethesda, MD · 1 mo ago
On-siteAdministrative$20–$25/hrFull-time

About the role

Addison Group is hiring an HR Administrative Assistant for a mission-driven nonprofit organization based in Bethesda, MD. This is a contract-to-hire position with a pay range of $20–$25/hour, full-time, in-office, with benefits including medical, dental, vision, and a 401(k).

Key Responsibilities

  • Support the HR team with day-to-day administrative and organizational tasks.
  • Cook interview scheduling and assist with pre-employment processes.
  • Maintain accurate applicant information through data entry, scanning, and document management.
  • Conduct employment references and other candidate verification activities.
  • Follow up with new hires to ensure all onboarding paperwork and requirements are completed.
  • Prepare offer letters, new hire materials, and employee files.
  • Aid employees and applicants with completing applications and navigating internal job opportunities.
  • Track employee referral activity and provide information to internal departments as needed.
  • Serve as a receptionist for the HR department by answering phones, greeting visitors, and directing questions to the appropriate team member.
  • Aid with monthly compliance reporting and HR audit preparation.
  • Maintain accurate electronic and paper personnel records.
  • Update employee information within HR systems and assist with HR record changes.
  • Provide general support to employees regarding HR-related administrative requests.
  • Aid with various HR projects and other administrative responsibilities as assigned.

Qualifications

  • At least 1 year of HR, recruiting, or administrative experience; 3+ years preferred.
  • Bilingual in Spanish and English, with the ability to read, write, and speak both languages fluently.
  • High school diploma required; Associate’s or Bachelor’s degree in HR, Business, Management, or a related field preferred.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Calm, professional, and patient approach when working with employees and external contacts.
  • Ability to manage multiple priorities and meet deadlines accurately.
  • Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
  • Experience with ADP or another HRIS is a plus.
  • Nonprofit HR experience is preferred.

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