Hospitality Coordinator

Responsibilities

• Festival Parties
• Acting as the main point of contact to all venues
• Relaying details of the event, giving alcohol orders, making sure everything is taken care of prior to the party
• Helping the Sponsorship Director coordinate details to help fulfill sponsorship obligations
• Setting up all sponsorship material
• Ordering and organizing the entire BBQ event
• Securing rentals, set up and breakdown, and doing the final walk through with the venue contact
• Corresponding with all vendors about the details of the parties they are involved which could include photography, DJs, caterers, venues, rental companies, etc.
• Arriving early to all parties to help set up and communicate with all vendors, volunteers, and AFF staff

Qualifications

• Past experience in organizing events – Event Portfolio encouraged
• A self-motivated, self-starter adept at juggling multiple projects & problem solving
• Creativity and extreme organizational skills
• Strong written and verbal communication skills, attention to detail and good follow-through, able to work independently and still communicate with a team
• Experience in working with an event committee
• Ability to prioritize and delegate in high stress, high volume situations; works well under pressure
• Extensive customer service experience
• Must have a car
• Must be able to lift at least 40 lbs
• Microsoft Office skills required
• Bachelor’s Degree preferred
• Must be available for the Film & Food Fundraising Party, October 28, 2026 and the Austin Film Festival, October 29 – November 5, 2026