Hospitality Associate

Roles & Responsibilities

• Coordinate meetings and events to ensure a seamless experience for employees, clients, and visitors.
• Manage multiple conference rooms and event spaces while confirming meeting logistics with meeting hosts.
• Capture meeting details and customer requests to ensure successful event execution.
• Deliver a white-glove hospitality experience for employees, clients, and visitors.
• Welcome guests with professionalism and ensure they receive exceptional service throughout their visit.
• Check in with meeting organizers before events to confirm all expectations have been met.
• Anticipate client needs and resolve issues promptly while maintaining a high level of professionalism.
• Build positive relationships with employees, executive assistants, clients, and business leaders.
• Catering & Conference Services
• Coordinate catering orders and oversee timely setup and breakdown.
• Ensure conference rooms are clean, organized, fully stocked, and presentation-ready throughout the day.
• Maintain a premium workplace experience by monitoring meeting spaces and replenishing supplies as needed.
• Meeting Space Management
• Manage conference room reservations and verify room utilization.
• Reclaim unused meeting space when appropriate.
• Support efficient scheduling and utilization of conference rooms and event spaces.
• Reporting & Communication
• Prepare daily meeting setup reports and weekly event schedules.
• Generate conference room utilization reports.
• Communicate upcoming meetings, events, and logistical updates with the workplace support team.

Knowledge, Skills & Attributes

• 2–3 years of experience in hospitality, hotels, restaurants, catering, event planning, luxury retail, or another customer service-focused environment.
• Experience supporting conference services, workplace hospitality, meetings, or events is preferred.
• Exceptional customer service and relationship-building skills with a hospitality-first mindset.
• Ability to thrive in a fast-paced environment while managing multiple priorities.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office, Google Workspace, and audio/visual technology.
• Professional appearance with excellent verbal and written communication skills.
• Ability to stand and walk for extended periods throughout the workday.

Qualifications

• Passion for delivering exceptional hospitality and customer service.
• Positive attitude with a strong work ethic and dependable attendance.
• Excellent attention to detail and organizational skills.
• Ability to multitask while adapting to changing priorities.
• Strong verbal and written communication skills.
• Sound judgment and effective problem-solving abilities.
• Ability to build positive relationships with employees, executives, clients, and visitors.
• Team-oriented with a willingness to support multiple workplace functions.

Pay

The compensation range for this role is $20.00 to $23.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will depend on the individual's location, skills, experience, and qualifications.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

About the Role

The Hospitality Associate serves as a highly visible point of contact for employees, clients, and visitors, delivering a white-glove hospitality experience throughout the workplace. This role is responsible for creating an exceptional experience by coordinating meetings, conference room services, catering, and workplace hospitality while ensuring every guest, employee, and client receives professional, seamless service. The ideal candidate thrives in a fast-paced, customer-focused environment, anticipates client needs, and is passionate about delivering outstanding service in a professional office setting.

Benefits

All eligible employees receive access to a comprehensive benefits package, including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

Schedule

Schedule: Monday – Friday

Compensation

Hiring Manager: [Hiring Manager Name]