Hospital Supply Chain Director

Job Summary

Baylor Scott & White Medical Center - Sunnyvale is seeking a Supply Chain Director.

About the Role

This position oversees the materials management system throughout the hospital, including procurement, inventory control, receiving, and distribution of materials and services.

Responsibilities

• Develops policies and procedures in the areas of procurement, inventory control, receiving and storage and distribution throughout the hospital.
• Captures productive hours, space, equipment and expense as they relate to materials and services contracts.
• Provides administrative support to the Chief Financial Officer in the form of reports, budgets, supply utilization analysis and capital expenditure management as requested.
• Reviews, evaluates and approves all purchase orders.
• Reviews, evaluates and approves all requests for non-stock purchases prior to procurement.
• Maintains good interdepartmental and intradepartmental relationships by providing the highest level of services, management assistance and open communication.
• Interfaces directly with all departments in the hospital with regards to materials that have been requested to ascertain specifications and need.
• Provides information and education to assist department directors with corporate contract compliance goals.
• Is essential in the involvement of all aspects and functions of the department.
• Maintains adequate supply levels throughout the hospital, utilizing the Pathways Materials Management computer system.
• Reviews all PAR level utilization.
• Develops department staff via ongoing inservice education, on-the-job training, evaluations and open departmental meetings.
• Negotiates and acts as the contact person for all purchase agreements with the various distributors for materials that may or may not be addressed by a group purchasing organization.
• Interviews sales representatives and reviews vendor performance data in relation to overall service rendered.
• Coordinates all activities of the Central Supply area, with the exception of sterilization procedures and personnel.
• Solicits proposals from various manufacturers and distributors for all supplies and equipment throughout the hospital, with the exception of pharmaceuticals and dietary products.
• Coordinates the maintenance of the computer software program.
• Aids all department directors in the budget process, which includes operating and capital budget preparation and maintenance.
• Arranges for financing or extended payment plans for capital equipment procurement and services with the various manufacturers and distributors, as delegated by the CFO/Administration.
• Coordinates the maintenance of supplies in the hospital in emergency situations and maintains sources of emergency supply items from other health facilities and vendors.
• Ensures that the Materials Management Department follows established safe practices for receiving hazardous substances.
• Aids department directors in obtaining Material Safety Data Sheets on all hazardous materials used in the hospital.
• Coordinates leases for various large ticket items.
• Coordinates market trend studies.
• Performs all additional tasks as assigned by the CFO, Administration or HMA Support Services.

Qualifications

• Bachelor’s Degree with emphasis on business administration, economics or a related field desired. Master’s degree preferred.
• Experience may be accepted in lieu of a college degree.
• At least five (5) years of experience as Materials Management Director in the healthcare environment.
• Knowledge of JCAHO and state regulations for acute care facilities.
• Ability to work with physicians in a collaborative manner.
• Top level manager preferred, but may consider promotable candidate.
• Ability to communicate effectively in English, both verbally and in writing.
• Basic computer knowledge.
• Knowledge of McKesson HBOC Pathways Materials Management system desired.