HOA Senior Staff Accountant

Full job description HOA Senior Staff AccountantPompano Beach, FloridaFull-TimeReports To: PresidentPay: $175,000.00 per year Job description:A leading South Florida association management company is seeking an HOA Senior Staff Accountantto lead its association accounting department. Reporting to the President, you will set the direction for financial operations across a growing portfolio of condominium and homeowners associations and contribute at the company's leadership level. Compensation and BenefitsTotal compensation package of approximately $175,000, including base salary and a performance-based bonus tied to individual and departmental resultsThe package is flexible, and the company is open to increasing it for the right candidateMedical insurance available after 90 days, with the company covering 50% of the employee's premiumDental and vision insurance available at the employee's expenseCoverage options available for eligible dependents at the employee's expenseSeven paid company holidays annuallyPaid vacation available after six months of employment, with additional time based on tenurePaid sick time/PTO available after six months of employmentMileage reimbursement for required business travelAdditional details on eligibility, coverage, accrual schedules, and company policies will be provided during the hiring process Position SummaryReporting to the President, this leader will run the company's association accounting department and ensure clients receive accurate, timely, and fully reconciled financial information. They will establish effective controls, standardized processes, clear performance expectations, and a department structure capable of supporting continued growth.The successful candidate is a confident, independent leader who takes ownership, makes sound decisions, and maintains exceptional attention to detail. They communicate financial information clearly, build trust with clients and employees, and stay composed when handling complex issues or detailed feedback.This is a strategic role for someone who wants to professionalize the accounting function, contribute at the leadership level, and grow with the company over the long term. Key ResponsibilitiesAccounting and Financial ReportingEnsure timely, accurate delivery of fully reconciled financial reports for all managed condominium and homeowners associationsOversee general ledger, accounts payable, accounts receivable, cash management, collections, banking activity, reconciliations, and month-end and year-end closeMaintain proper accounting for operating funds, reserve funds, special assessments, owner receivables, prepaid assessments, and other association-specific accountsLead annual association budgeting and financial planningCoordinate audits, reviews, compilations, tax preparation, and other external accounting engagementsOversee accounting functions related to closings, estoppels, and insurance monitoringServe as the company's senior resource for complex accounting, reporting, and reconciliation matters Financial Controls and ComplianceEstablish consistent standards for reconciliations, approvals, disbursements, financial reviews, documentation, and expense controlsEnsure association funds are properly separated, safeguarded, recorded, and reconciledIdentify financial discrepancies, control weaknesses, and reporting issues and see that they are resolved promptlyMaintain accounting practices that meet client obligations and Florida condominium and homeowners association requirementsProtect the confidentiality and security of company and client financial information Accounting Team LeadershipLead, motivate, develop, and hold accountable the accounting and finance teamEstablish clear roles, responsibilities, workloads, performance expectations, and service standardsCreate review and approval processes that protect accuracy without causing unnecessary delaysRecruit, train, coach, and develop accounting team membersBuild a collaborative, accountable department capable of supporting continued growth Client and Board RelationshipsDevelop strong relationships with Community Managers, Boards of Directors, clients, and other key stakeholdersExplain financial statements, budgets, reserves, assessments, investments, cash positions, and delinquencies to people without an accounting backgroundParticipate in Board and client meetings when senior-level financial expertise is neededSupport Community Managers and Boards through budgeting, audits, financial planning, and complex financial mattersPartner with CPAs, auditors, banks, attorneys, and other financial professionals as needed Systems, Processes, and GrowthStandardize and document accounting policies, procedures, workflows, controls, and responsibilitiesEvaluate accounting systems and identify opportunities for automation, efficiency, stronger controls, and better reportingEstablish and monitor department performance measures for reporting, reconciliations, close timelines, collections, accuracy, and client serviceUse performance data to spot recurring errors, training needs, capacity concerns, and process bottlenecksOversee financial onboarding of new associations, including banking, owner ledgers, beginning balances, receivables, payables, reserves, budgets, and inherited recordsPartner with company leadership on operational improvements, technology decisions, client retention, and sustainable growthHelp shape a culture of accountability, accuracy, responsiveness, and continuous improvement Core CompetenciesConfident and independent, able to take ownership and set directionHighly organized and attentive to detail, accuracy, deadlines, and follow-throughComfortable leading high-volume, recurring, detail-intensive financial operations across multiple entitiesMakes well-reasoned decisions and addresses difficult issues directly and professionallyComposed under pressure and receptive to detailed feedbackBalances strategic leadership with close oversight of financial qualityClear and credible with employees, executives, clients, and Board membersDevelops employees while holding accountability and performance standardsProactive in identifying problems and following them through to resolutionMotivated by long-term contribution, organizational growth, and leadership impactDemonstrates integrity, discretion, sound judgment, and strong commitment to client service QualificationsRequiredBachelor's degree in Accounting, Finance, or a related fieldSignificant progressive accounting experience with responsibility for financial reporting and accounting operationsExperience leading and developing an accounting or finance teamStrong knowledge of GAAP and financial statement preparationExperience overseeing month-end close, reconciliations, AP, AR, cash management, and financial reportingExperience managing accounting across multiple entities, clients, properties, or locationsDemonstrated success building financial controls, improving processes, and scaling accounting operationsStrong analytical, organizational, and problem-solving skillsAbility to identify errors and inconsistencies in complex financial informationAbility to explain financial information clearly to accounting and non-accounting audiences PreferredHOA, condominium, community association management, property management, multifamily, or real estate accounting experienceExperience overseeing a high volume of separate entities or client accountsExperience working with Boards of Directors or similar client stakeholdersKnowledge of association budgets, audits, reserves, assessments, owner ledgers, and financial reportingCPA or another relevant professional designationExperience with Vantaca or a similar community or property management accounting platformFamiliarity with Florida condominium and homeowners association financial requirementsExperience leading an accounting department through growth or significant process improvement Performance MetricsFinancial reports are accurate, fully reconciled, and delivered on timeBank and account reconciliations stay current across all associationsMonth-end and year-end close is completed accurately and consistentlyDiscrepancies and control concerns are identified and resolved promptlyAccounting procedures are documented, standardized, and consistently followedNew associations transition in accurately and efficientlyDepartment workloads, staffing, and processes support continued growthTeam members understand their responsibilities and meet clear performance standardsBoards, clients, Community Managers, and company leaders have confidence in the financial information and service they receive Work EnvironmentPrimarily a professional office environmentMay require attendance at client, Board, leadership, training, or industry meetingsOccasional travel to local propertiesVaried hours may occasionally be needed to meet financial deadlines or attend meetings ConfidentialityThe HOA Senior Staff Accountant must maintain the confidentiality of proprietary company, employee, client, owner, resident, and financial information, using professional judgment and discretion to protect clients and the company's reputation. About the SearchThis search is being conducted by CAM Growth Partners. The company name will be shared with qualified candidates during the first conversation. All inquiries are kept confidential. Benefits:Dental insuranceHealth insurancePaid time offVision insuranceWork Location: In person