High School: Clerk III Data 2026-2027

Job Overview

The Clerk III Data will perform a variety of grade-based support tasks. This position involves specialized skills and handling highly confidential materials. Incumbents at this clerical level may perform tasks and make more independent work-related decisions based on office and/or system-wide policies.

Essential Duties and Responsibilities

• Grade Reporting: Responsible for all areas of grade reporting (progress reports, 9 weeks, semester, transfer grades, incomplete/missing grades, new button, identify potential duplicate grades)
• Support Campuses: Update gradebook names with long term subs, support teachers with the “new button” indicator in gradebooks
• Data Retrieval and Verification: Retrieve and verify grades and other student data by running data mining reports and custom reports according to assigned schedules and checklists provided by SIS department, or as requested to verify student information in Skyward is accurate
• Post Progress Reports and Report Cards: Post progress reports and report cards online in Skyward
• Grade Changes: Provide campus principal with data mining and custom reports for grade verification and clean-up each grading period, provide campus principal with data mining and custom reports for grade verification and clean-up each grading period
• Enrollment and Student Data Support: Assist with enrollment process as a backup for processing and inputting all student registrations when needed, assist registrar's office in parent communication when needed, assist the campus with input of student data into Skyward, student verification process
• Campus Administration Support: Participate and attend all PEIMS, Skyward and other software-based trainings, sessions, open labs to increase job-based knowledge to ensure high percentage of data correctness on campus PEIMS, verify PEIMS according to standard procedures and facilitate Data Verification on campus each 6 weeks
• Supervisory Responsibilities: None

Qualification Requirements

• High School diploma or GED
• Excellent computer skills (Microsoft Word and Excel)
• Proficient in all general office skills such as data entry and filing
• Highly organized and detail oriented
• Ability to communicate effectively, both orally and in writing

Physical Requirements/Working Conditions

• Work is performed in classrooms, offices, work stations and meeting rooms
• Occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials
• Regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus
• Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties
• May work prolonged or irregular hours and must be able to maintain emotional control under stress

Additional Information

• Work is performed in an office and is subject to frequent interruptions
• Some assignments involve contact with disruptive students and irate parents, and/or involve exposure to normal, everyday risks involved in contact with children and young adults
• Some assignments involve moderate noise levels and high volume work flow