2026-2027 Attendance Clerk

Essential Duties

• Receives, inputs and logs all student absences and tardiness, into an automated system.
• Issues passes to students that arrive late to school and enters into computer program with reason for tardiness.
• Calls parents to notify about and determine reason for student’s absence.
• Requests and gives routine information to parents and school district personnel regarding absences and tardiness.
• Prepares and mails letters to parents notifying them of their child’s excessive absences and/or lateness.
• Distributes daily Do Not Admit (DNA) list to building administrators and teaching staff and maintains copies in office.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding attendance.
• Prepares daily, weekly and/or monthly attendance reports and submits to designated administrators or school district personnel.
• Issues and processes all requests for early dismissal and ensures parental consent.
• Requests homework for students that are absent or in ISS from teachers to give to students.
• Promotes the success of substitute teachers by printing off daily attendance sheets and enter attendance into TERMS for substitute teachers.
• Maintains files of school district attendance records.
• May distribute medications to students when no nurse is present at the school.
• Performs various clerical duties including answering phones, greeting and screening visitors, making copies, etc.
• Performs other duties as assigned.

Job Specifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill and/or ability required.
• Minimum Qualifications (Knowledge, Skills And/or Abilities Required)
• A high school diploma or GED required.
• One of the following:
• An associates degree or higher.
• Completed at least two (2) years (48 credit hours) of study at an institution of higher education.
• Passed the OGET.
• Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts).
• Bilingual interpretation and translation skills preferred.
• Good knowledge of office terminology, procedures and equipment.
• Working knowledge of computer software applications to produce various formats, such as correspondence and reports.
• Ability to understand and carry out oral and written instructions.
• Ability to establish and maintain effective working relationships with students, parents and school personnel.
• Excellent verbal and written communication skills.
• Ability to use computer applications such as spreadsheets, word processing, email and database software (Microsoft Office Suite).
• Accuracy; discretion; tact; courtesy; good judgment; reliability.