Healthcare Staffing and Recruiting Lead - In Office

Key Responsibilities

• Manage the full-cycle recruitment process for healthcare professionals including caregivers, CNAs, LVNs, and RNs.
• Source candidates through job boards, referrals, community networks, and recruiting platforms.
• Screen, interview, and evaluate candidates for qualifications, clinical competencies, and cultural fit.
• Maintain accurate candidate pipelines within the Applicant Tracking System (ATS).
• Coordinate and conduct structured interviews and candidate evaluations.
• Build and maintain a pipeline of qualified clinicians to support ongoing staffing needs.
• Oversee the credentialing and compliance process for all clinical staff.
• Verify licenses, certifications, education, and work eligibility.
• Manage background checks, drug screenings, and reference verification.
• Track and monitor license expiration dates, continuing education requirements, TB tests, CPR certifications, and competency validations.
• Ensure personnel files meet state, federal, and facility regulatory requirements.
• Maintain accurate credentialing and personnel records for audits and compliance reviews.
• Onboarding & Workforce Readiness
• Facilitate onboarding for newly hired clinicians, ensuring completion of required documentation and compliance forms.
• Carefully coordinate orientation and training processes for new hires.
• Ensure all employees are properly credentialed and approved before assignment to facilities or clients.
• Work closely with staffing coordinators to ensure clinicians are assignment-ready and compliant with client requirements.
• HR Operations & Employee Records
• Maintain and organize digital personnel files and HR documentation in accordance with labor and healthcare compliance standards.
• Aid with employee documentation, including offer letters, onboarding paperwork, training acknowledgements, and policy compliance forms.
• Track employee records, including employment status, evaluations, disciplinary documentation, and credential renewals.
• Support HR initiatives, including training programs, performance tracking, and workforce compliance monitoring.
• Staffing Support & Operational Coordination
• Collaborate with staffing coordinators to track clinician availability and assignment readiness.
• Aid with workforce scheduling support when needed.
• Maintain placement tracking and workforce metrics.
• Systems & Administrative Management
• Maintain accurate records within internal systems including: Applicant Tracking System (ATS), HRIS platforms, and VMS platforms used by healthcare facilities.
• Track recruiting metrics such as candidate flow, onboarding timelines, and credentialing completion.
• Prepare reports related to recruiting activity, credentialing compliance, and workforce readiness.

Qualifications

• Minimum 1+ year of experience in healthcare staffing, recruiting, or HR operations.
• Experience recruiting clinical or healthcare professionals preferred.
• Strong working knowledge of credentialing, compliance documentation, and healthcare staffing workflows.
• Experience with Applicant Tracking Systems (ATS) and digital HR record management.
• Familiarity with VMS platforms used by healthcare facilities (ShiftMed, etc.) is a plus.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent communication and interpersonal skills.
• High attention to detail and compliance standards.

Preferred Skills

• Experience with healthcare credentialing and compliance audits.
• Knowledge of California employment requirements for healthcare workers.
• Experience with HRIS systems and workforce documentation.
• Ability to manage multiple hiring pipelines simultaneously.
• Process improvement mindset with strong documentation habits.