Healthcare Contracts Specialist

for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. We need to parse the posting. Key info: - Title: Healthcare Contracts Specialist (not to be used as heading) - Hiring Department: Department of Psychiatry - Position Open To: All Applicants - Weekly Scheduled Hours: 40 - FLSA Status: Non-Exempt from FLSA - Earliest Start Date: Sep 21, 2026 - Position Duration: Expected to Continue Until Aug 31, 2027 - Location: AUSTIN, TX - Job Details: GENERAL NOTES: Dell Medical School is seeking a Healthcare Contracts Specialist. This is a state-funded position with an end date of 8/31/2027 that is renewable for another year. - Job Summary: description. - ESSENTIAL JOB FUNCTIONS: with subsections: Contract Lifecycle Management, Internal and External Communication, Contract Databases and Logs, Compliance and Policy Adherence, General Administrative Support, Contracts Renewals and Expirations, Other duties as identified by department. - MARGINAL OR PERIODIC FUNCTIONS: list. - KNOWLEDGE/SKILLS/ABILITIES: list of abilities. - EDUCATION & EXPERIENCE MINIMUM QUALIFICATIONS: Associate's Degree in Business Administration, Legal Studies, or related field with at least 2 years admin experience, including at least 1 year supporting contract management, legal procurement, or compliance functions in healthcare, legal, or corporate setting. - PREFERRED QUALIFICATIONS: Bachelor's Degree in Business Administration, Legal Studies, Healthcare Administration, or related field with at least 3 years experience in healthcare or legal administrative support role, with direct exposure to contract lifecycle processes, document management systems, and regulatory compliance. - LICENSES, REGISTRATIONS OR CERTIFICATIONS REQUIRED: None specified. PREFERRED: CAP, CCM, Notary Public Commission, HIPAA Certification. - Salary Range $51,027 + depending on qualifications. - WORKING ENVIRONMENT/EQUIPMENT: Standard office equipment, repetitive keyboard, hybrid environment, occasional travel, sit extended periods, prolonged screen time, use of contract management systems, document editing software, ERP tools. - Required Materials: Resume/CV, 3 work references, letter of interest. (But we need to remove application instructions? The instruction says remove application instructions. The "Required Materials" might be considered application instructions. However it's substantive info about what to submit. The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove the Required Materials section as it's application instructions. Also remove the "Important for applicants who are NOT current university employees..." etc. That's application instructions. So we should omit that. - Employment Eligibility, Retirement Plan Eligibility, Background Checks, Equal Opportunity Employer, Pay Transparency: these are boilerplate/legal, should be removed. Thus we need to keep substantive info: Job Summary, Essential Job Functions (with subpoints), Marginal/Periodic Functions, Knowledge/Skills/Abilities, Education & Experience (minimum and preferred), Licenses/Certifications (preferred), Salary Range, Working Environment/Equipment, maybe also location, hours, FLSA status, start date, duration, department, etc. Those are metadata but not headings; we can fold minor metadata into a short

or drop it. The instruction: "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

or drop it." So we can include a short paragraph with location, hours, FLSA, start date, duration, department. That seems appropriate. We need sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We should only include sections that have real specific content. We have: - About the role: could be Job Summary + general notes. That's substantive. - Responsibilities: Essential Job Functions + Marginal/Periodic Functions combined? Could be Responsibilities section. - Requirements: Education & Experience minimum qualifications. - Qualifications: Preferred qualifications? Or maybe Skills: Knowledge/Skills/Abilities. - Skills: could be Knowledge/Skills/Abilities. - Benefits: Not mentioned besides maybe retirement plan eligibility (but that's boilerplate). No explicit benefits like health insurance, etc. So we should not create Benefits section. - Pay: Salary Range $51,027 + depending on qualifications. That's specific, so we can include Pay section. - Schedule: Weekly Scheduled Hours: 40, maybe also hybrid environment? That's schedule info. So we can include Schedule section. We must not create sections with filler like "commensurate with experience". Pay is specific. We need to use

for section headings. Use

• for any list of duties/requirements/benefits, and

  for prose. We need to preserve ALL substantive information; do NOT invent or summarize away detail. So we need to include all details from essential job functions, marginal functions, knowledge/skills/abilities, education/experience, preferred qualifications, licenses/certs, salary, working environment, location, hours, FLSA, start date, duration, department. We must not repeat job title as heading. So we will not have

  Healthcare Contracts Specialist

  . We need to output only HTML fragment, no /, no markdown. Let's structure:

  Location: AUSTIN, TX. Department: Department of Psychiatry. Weekly Scheduled Hours: 40. FLSA Status: Non-Exempt. Earliest Start Date: Sep 21, 2026. Position Duration: Expected to Continue Until Aug 31, 2027 (state-funded, renewable for another year).

  Then sections:

  About the role

  Dell Medical School is seeking a Healthcare Contracts Specialist. This is a state-funded position with an end date of 8/31/2027 that is renewable for another year. The Healthcare Contracts Specialist provides essential administrative and clerical support to the Contracts function and is responsible for organizing, tracking, and maintaining contract documentation, coordinating contract workflows, and ensuring timely processing of agreements. Reporting to the Contracts Manager, the Healthcare Contracts Specialist works closely with legal staff, supply chain, finance, compliance, and clinical departments. The position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced, highly regulated environment. The Healthcare Contracts Specialist plays a key role in supporting the contract lifecycle process, ensuring compliance with internal policies and external regulations, and facilitating communication between departments and external vendors.

  That's the job summary and general notes.

  Responsibilities

  • Contract Lifecycle Management: Prepares, formats, and edits contract documents under the direction of legal or contracts staff for clarity and consistency; tracks contract status and deadlines using contract management software or spreadsheets; maintains organized digital and physical contract files in accordance with institutional policies; assists with routing contracts for review, approval, and signature; ensures executed contracts are properly archived and accessible; prepares summaries and reports on contract status; reviews contracts for formatting, completeness, and compliance with templates.
  • Internal and External Communication: Communicates with internal stakeholders to gather required documentation or approvals; responds to inquiries from vendors, legal counsel, and department staff regarding contract status; schedules meetings and maintains calendars for contract-related discussions; drafts professional emails, memos and routine correspondence and contract-related memos to internal and external stakeholders; escalates issues or delays to appropriate personnel; responds promptly to inquiries from departments and vendors; meets the expectations and requirements of internal and external customers, building rapport with stakeholders to facilitate smooth communication; provides clear guidance on contract processes and requirements.
  • Contract Databases and Logs: Enters contract data into tracking systems or databases, ensuring accuracy; identifies discrepancies or missing documentation in contract data; updates contract logs with key dates, terms, and renewal information; generates standard reports on contract activity and status; assists with data validation and cleanup to ensure accuracy; supports audits by retrieving and organizing requested contract records; maintains logs and databases current and accessible.
  • Compliance and Policy Adherence: Verifies that contracts meet institutional formatting and policy requirements; flags missing or incomplete documentation for review; supports compliance with HIPAA, Stark Law, Anti-Kickback Statute, and other applicable regulations; participates in training on contract compliance and confidentiality; maintains confidentiality of sensitive contract information.
  • General Administrative Support: Orders office supplies and manages department filing systems; prepares agendas, takes meeting minutes, and distributes follow-up items; assists with onboarding of new staff or contractors; supports special projects and process improvement initiatives.
  • Contracts Renewals and Expirations: Monitors upcoming contract expirations and alerts responsible parties; prepares renewal templates and assists with drafting updated terms; coordinates with departments to confirm continued need for services; tracks renewal approvals and ensures timely execution; archives expired contracts per retention policies.
  • Other duties as identified by department.
  • Marginal or Periodic Functions: Assists with contract audits by compiling documentation and responding to audit requests from internal or external reviewers; supports contract template updates by formatting new versions and distributing them to stakeholders; participates in process improvement initiatives related to contract workflow efficiency or document management; coordinates logistics for contract-related training sessions, including scheduling, materials preparation, and attendance tracking; provides backup support to other administrative staff during absences or peak workload periods; promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency while supporting department-based goals which contribute to the success of the organization; adheres to internal controls and reporting structure; performs related duties as required.
  But note: we need to use
  • for any list of duties/requirements/benefits. The above uses
  • with long sentences containing semicolons. That's okay. We could also break each bullet into separate
  • for each subpoint, but the instruction says use
    • for any list of duties/requirements/benefits. It doesn't forbid longer text inside
    • . So fine.

      Requirements

      Associate's Degree in Business Administration, Legal Studies, or a related field of study with at least 2 year(s) of experience in administrative work experience, including at least 1 year supporting contract management, legal procurement, or compliance functions in a healthcare, legal, or corporate setting. Relevant education and experience may be substituted as appropriate.

      Qualifications

      Bachelor's Degree in Business Administration, Legal Studies, Healthcare Administration, or a related field of study with at least 3 year(s) of experience in healthcare or legal administrative support role, with direct exposure to contract lifecycle processes, document management systems, and regulatory compliance.

      Skills

      • Ability to use time effectively and efficiently; strong prioritization skills to spend time on