Health Unit Coordinator (HUC)

About the role

Ebenezer is seeking a Health Unit Coordinator (HUC) to support residents at Ebenezer Integrated Care & Rehab in Downtown Saint Paul, MN. The role performs clerical and receptionist duties for the nursing units and assists in management of central supplies for nursing. Ebenezer Integrated Care & Rehab serves seniors with long‑term, transitional, and dementia care needs in downtown St. Paul. As part of Fairview's Community Health and Wellness Hub, EICR is committed to delivering innovative, collaborative care. The Hub, opened in 2022, provides primary and mental health care, enrichment options for seniors, food access programs, and community gathering spaces, bringing Fairview services together with local organizations such as Minnesota Community Care and the Sanneh Foundation.

Responsibilities

• Performs clerical and receptionist duties.
• Notifies physicians of routine visits due, makes outside appointments when needed, including coordinating appointments with resident representatives.
• Coordinates transportation for appointments.
• Completes referrals for appointments.
• Ensures telephone is answered timely and professionally and directed to the appropriate person for follow‑up.
• Orders labs and x‑rays.
• Regularly checks fax machines for incoming documents.
• Assembles resident charts for admission, discharge, and hospital return.
• Assembles resident information to be sent with to the hospital.
• Keeps all forms accessible and current.
• Filing and faxing as needed.
• Uploads documents into PCC.
• Assists with gathering and copying of documents for release of records requests.
• Performs ICD‑10 coding as directed.
• Maintains current chart according to chart order policy/procedure.
• Thins resident charts per schedule.
• Closes resident charts, discontinues medications/orders on discharge.
• Maintains resident long‑term/discharged files.
• Maintains closed out controlled substance books and monitors dates for disposal.
• Transcribes MD/NP orders per facility policy.
• Enters orders into electronic health records.
• Participates in audits or surveys designed to measure quality care and service.
• Assists in the functions of Nursing Supply.
• Utilizes Ebenezer’s preferred vendors and products when placing orders.
• Maintains inventory levels of supplies for the nursing floor; orders supplies from vendors.
• When applicable, provides resident information to vendors to ensure appropriate billing.
• Monitors nursing supplies to assure regulations are met (expiration dates, labeling, storage, etc.).
• Monitors the use of leased resident equipment and works with nursing to order and return equipment.

Qualifications

• Associate of Arts or Vocational/Technical Training
• 1 year of Health Unit Coordinator experience (preferred)

Benefits

• Medical, dental, vision plans
• Life insurance
• Short‑term and long‑term disability insurance
• PTO and Sick and Safe Time
• Tuition reimbursement
• Retirement
• Early access to earned wages
• More

Schedule

64 hours per two weeks; Day shift (7:30 am – 4:00 pm); On call every other weekend.