Health & Safety Administrative Specialist I

We need to output HTML fragment with sections: About the role (summary), Responsibilities, Qualifications, Skills, Physical Requirements, Work Environment maybe. Also maybe Scope of Responsibility? The instruction: Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use

• for any list of duties/requirements/benefits, and

  for prose. Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

  or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. We need to include sections only if there is real content. The posting includes Summary, Responsibilities, Scope of Responsibility, Qualifications, Experience, Sponsorship, Skills, Physical Requirements, Work Environment. Also maybe "Scope of Responsibility" could be considered part of Responsibilities or separate. But we can combine. We must not include Benefits, Pay, Schedule because not present. We must not include Sponsorship? It's a statement about visa sponsorship; it's substantive but maybe considered metadata? It's not a standard heading; we could fold into a short

  maybe under Qualifications or separate? The instruction: "fold minor metadata into a short

  or drop it." Sponsorship is maybe minor metadata; we could include a short paragraph under a generic "Additional Information" but we don't have a heading for that. Better to drop it? It says "fold minor metadata into a short

  or drop it." So we could include a short

  after Qualifications maybe. But we need to preserve all substantive information; dropping it would lose info. So we should include it as a short paragraph, maybe under a heading "Additional Information" but that's not in the list of allowed headings. The allowed headings list is examples, not exclusive? It says "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It suggests those are typical but not exclusive? It says "include a section ONLY when the posting has real, specific content for it". It doesn't forbid other headings, but to be safe we could use "Additional Information" as an h3? Might be okay. However they gave examples; maybe they expect only those headings. Safer to incorporate sponsorship info into a short paragraph under Qualifications or Skills? It's not exactly qualification but could be under "Qualifications". We could add a sentence: "This position is not eligible for employment-based visa sponsorship; candidates must have unrestricted work authorization in the United States." That fits. Now we need to produce HTML fragment only. We need to use

  for each section heading. Use

  • for any list of duties/requirements/benefits. Use

    for prose. We need to preserve all substantive information. So we need to capture the summary paragraph, responsibilities list (many bullet-like sentences), qualifications, experience, skills, physical requirements, work environment. Also maybe "Scope of Responsibility" could be merged into responsibilities. We need to avoid duplication: The responsibilities section includes many bullet-like sentences each starting with a verb. We'll turn each into

  • . Ensure we keep all details. We need to remove boilerplate: EEO statement at end, maybe also "HLBMA LLC is an Equal Employment Opportunity (EEO) employer..." Remove that. Also remove duplicated lines: I see some repeated content? Not many. Now craft HTML. Structure:

    About the role

    The Health & Safety Administrative Specialist supports the administration and coordination of workplace safety and health programs within a manufacturing environment. The position assists Operations, Maintenance, Engineering, Human Resources, Purchasing, and EH&S leadership with hazard identification, regulatory compliance support, incident documentation, safety communication materials, training coordination, and department administration. This role works under the direction of EH&S leadership within established programs and procedures, escalating significant, unusual, or high-risk matters for review and decision.

    Responsibilities

    • Conduct scheduled safety inspections and jobsite audits; document findings and report items requiring escalation or immediate correction to EH&S leadership
    • Support Job Hazard Analyses (JHA), ergonomic assessments, and PPE hazard assessments; document risk rankings and recommended controls for EH&S leadership review
    • Support industrial hygiene monitoring programs, including sampling logistics and coordination with external consultants and laboratories; compile and organize results for EH&S leadership review
    • Maintain exposure monitoring logs and hazard assessment documentation required under OSHA and company recordkeeping requirements
    • Participate in and support investigations of injuries, near misses, and property damage events, including root cause analysis documentation
    • Track corrective and preventive actions to closure and follow up with responsible departments on status
    • Compile injury and illness information for OSHA recordability determination by EH&S leadership; maintain OSHA 300, 300A, and 301 documentation and support workers' compensation case files
    • Support development and revision of site safety programs, procedures, and safety-related work instructions
    • Coordinate and deliver safety training, including new hire orientation, hazard communication, PPE, and lockout/tagout awareness; track completion and maintain training records
    • Apply established OSHA requirements, company standards, and consensus standards within assigned responsibilities, escalating interpretation questions and compliance matters to EH&S leadership
    • Conduct layered process audits and internal compliance reviews; compile safety performance data and prepare summary reports for EH&S leadership
    • Administer and maintain records within EHS management systems for incident tracking, corrective actions, training, and compliance reporting
    • Support contractor safety qualification, emergency response drills, and ISO 14001/45001 management system activities as assigned
    • Produce and maintain site safety communication materials, including signage, hazard labels, safety boards, digital displays, posters, and campaign artwork
    • Apply site standards for safety signage and visual communication in accordance with OSHA 29 CFR 1910.145, ANSI Z535, NFPA 704, and GHS labeling requirements
    • Translate approved technical and procedural content into plain-language visual formats understandable by a multilingual and multicultural workforce
    • Coordinate with print and installation vendors, review proofs, and submit final artwork to EH&S leadership for approval prior to production
    • Review and verify EH&S department invoices against purchase orders, quotations, and goods or services received; resolve discrepancies with vendors, Purchasing, and Accounting
    • Apply cost center and general ledger coding to department invoices and prepare purchase requisitions for EH&S leadership approval
    • Track EH&S spending against approved budget, document variances, and support budget forecasting
    • Maintain vendor records, service agreements, pricing documentation, and certificates of insurance for the department
    • Maintain cleanliness at the work site in accordance with 5S3R Standards (Sort, Set in Order, Shine, Standardize, Sustain; Right Location, Right Quantity, Right Container)
    • Maintain regular and reliable on-site attendance
    • Perform other duties as assigned
    We could also include Scope of Responsibility as part of responsibilities; but we already have many items. Could add a separate section "Scope of Responsibility" but that may be thin. The instruction: prefer a few substantive sections over many thin ones. So we can incorporate scope into responsibilities or maybe add a short paragraph after responsibilities. But we already have responsibilities covering many items; the scope includes stop-work authority etc. We could add a few more bullets under responsibilities for scope: "Holds stop-work authority to halt work or remove equipment from service when an imminent hazard is identified, consistent with the site safety program, and immediately notifies EH&S leadership and area management", etc. Let's add those as additional
  • items. Add after the list maybe. Now Qualifications:

    Qualifications

    • Bachelor's degree in Occupational Safety, Environmental Health, Industrial Hygiene, Engineering, or a related field preferred; equivalent combination of relevant education, training, and industrial safety experience may be considered
    • Professional certifications such as Associate Safety Professional (ASP), Graduate Safety Practitioner (GSP), or other safety-related credentials preferred
    • OSHA 30-Hour General Industry certification preferred
    Experience could be part of Qualifications or separate. The instruction mentions "Requirements" as possible heading. We could have a section "Requirements" for experience. But we could also incorporate experience into Qualifications. However they listed "Qualifications" and "Requirements" as examples. We could make a separate section "Requirements" for experience. That would be substantive. Let's do that.

    Requirements

    • Minimum 1 year of experience supporting safety programs in a manufacturing or industrial environment required; 2–3 years preferred
    • Experience supporting safety inspections, workplace audits, or incident documentation preferred
    • Experience working with OSHA regulations and industrial safety practices preferred
    • Experience supporting industrial hygiene sampling or exposure monitoring logistics preferred
    • Experience developing safety communication, signage, training visuals, or awareness campaign materials preferred
    • Experience with invoice review, purchase requisitions, or department budget tracking preferred
    • Experience working with EHS management systems or safety documentation tools preferred
    • Exposure to chemical, electrical, mechanical, or automation-related hazards in industrial environments preferred
    Now Skills:

    Skills

    • Working knowledge of OSHA safety regulations and workplace hazard recognition principles
    • Ability to conduct safety inspections and document findings accurately and thoroughly
    • Working knowledge of safety sign, color, and labeling standards, including ANSI Z535 and GHS
    • Graphic layout and design ability using tools such as Microsoft Publisher, PowerPoint, Canva, Adobe Illustrator, or Adobe InDesign
    • Ability to convert technical and regulatory content into clear, plain-language visual materials
    • Ability to review invoices for accuracy, apply cost center and account coding, and track spending against budget
    • Ability to communicate effectively with employees, supervisors, vendors, and cross-functional teams
    • Strong organizational, documentation, and recordkeeping skills
    • Proficiency in Microsoft Office Suite, including Excel for data tracking and analysis
    • Strong problem-solving and analytical skills
    • Ability to manage multiple assignments and priorities within established programs and procedures
    Physical Requirements:

    Physical Requirements

    • This position combines office-based work with regular presence in production and support areas. Must be able to move throughout the facility, including production floors, mechanical rooms, utility areas, and rooftops, to observe operations and conduct assessments
    • Must be able to properly wear the following PPE while in designated areas: safety glasses, steel-toed shoes, nitrile gloves, ear protection, and cleanroom garments
    • Must be able to sit and/or stand for extended