Health Program Administrator or Trainee (NY HELPS) - 24690

About the role

The Bureau of Administration in the Division of Family Health (DFH) is recruiting for a Health Program Administrator (HPA) who will provide support for voucher tracing and contract management functions for various DFH programs.

Responsibilities

• Conduct reviews of supporting documentation submitted with grant claims as part of voucher tracing activities.
• Work with program and contract managers to prepare requests for information and review supporting documentation provided by grantees.
• Issue findings summaries to grantees.
• Develop corrective action plans with grantees when applicable and follow up to ensure documented weaknesses have been addressed.

Requirements

Minimum Qualifications

• HPA Trainee 1: Four years of experience in the administration, supervision, and oversight of agency programs including design, implementation, administration, management, operation, and assessment of program effectiveness.
• HPA Trainee 2: Five years of experience in the administration, supervision, and oversight of agency programs including design, implementation, administration, management, operation, and assessment of program effectiveness.
• HPA (Grade 18): Six years of experience in the administration, supervision, and oversight of agency programs including design, implementation, administration, management, operation, and assessment of program effectiveness.

Education Substitutions (all levels): An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years; a master’s degree may substitute for five years; a doctorate may substitute for six years.

Transfer Candidates: Current NYS Department of Health (DOH) employee with permanent or contingent permanent status as a Health Program Administrator (G-18); OR current New York State employee with one year or more of permanent or contingent permanent, competitive service in a title eligible to transfer.

Preferred Qualifications

• Experience with the Statewide Financial System.
• Experience reviewing contractor requests for reimbursement and associated supporting documentation.
• Excellent organizational, written, and verbal communication skills.
• Proficiency in Microsoft Suite tools including Excel, Word, and Teams.
• Experience providing technical assistance to contractors.

Benefits

Generous benefits package worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds

Schedule

• Full-time, permanent position.
• May require travel throughout New York State including overnights to areas not served by public transportation.

Pay

For new State employees appointed to graded positions, the annual salary is the hiring rate of the position (beginning of the salary range). Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

Additional Notes: Position may be filled at a trainee level (equated to Grades 14/16) or Grade 18 depending on qualifications. This position is part of the NYS HELPS program; no examination is required. Transfer candidates may be asked for the last four digits of their social security number to verify eligibility. The NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.