Health Information Specialist
AuthoraCare Collective is seeking a Health Information Specialist to maintain, update, monitor, and secure medical records while ensuring compliance with organizational, state, federal, and insurance regulations.
About the role
This is a full-time hybrid position with a schedule of Monday through Friday, 8:00 AM to 5:00 PM.
Responsibilities
- Audits for compliance and accurately indexes all patient-related forms into the electronic medical record (EMR).
- Audits patient admissions, recertifications, transitions in care, level of care changes, and deaths/discharges/revocations/transfers for compliance with organization, state, federal, and insurance regulations.
- Processes, sends, and resends all medical orders and plans of care to the appropriate provider within expected timeframes and in accordance with regulations.
- Audits for compliance and indexes signed medical orders and plans of care into the EMR.
- Manages new attending provider signature logs to ensure compliance.
- Audits external attending and internal providers’ licensure, PECOS enrollment, and other eligibility criteria within expected timeframes.
- Utilizes external software (e.g., Vynca, Epic, NC Dave) to maintain fluid patient data exchange for continuity and quality of care.
- Participates in medical records phone line rotation to respond to internal and external health information requests or concerns.
- Provides direction and monitors work for office volunteers to ensure accuracy and completion of assigned duties.
- Responds to and fulfills internal and external medical record requests in accordance with organizational policies, compliance, and timeliness expectations.
- Prepares necessary data for hospice interdisciplinary team (IDT) meetings in accordance with organizational policies, compliance, and timeliness expectations.
- Sends appropriate patient updates to providers in line with organizational policies, compliance, and timeliness expectations.
- Maintains confidentiality and HIPAA compliance while working with protected health information.
- Collaborates with other departments to complete timely health information management duties.
Requirements
- High school diploma or equivalent.
- Minimum of one year of experience in a position using medical secretarial skills.
- Certification, accreditation, or associate degree in healthcare administration, medical records, or a related field preferred.
- Medical terminology certificate preferred.
- Valid state-issued driver’s license required.
- Must carry automobile liability insurance at limits required by the agency.
- Must have own transportation.
Benefits
- Paid time off (PTO).
- Seven paid holidays.
- Flexible work schedules.
- Medical, dental, vision, disability, and life insurance.
- Employee engagement activities.
- 403B match after 12 months of service.
About AuthoraCare Collective
AuthoraCare Collective empowers people to be active participants in their care journey, enabling them to live on their own terms through personalized support for mind, body, and spirit. Our patients are always the author of their life story. During a challenging illness, AuthoraCare Collective helps them author more moments that matter, regardless of the stage of their illness or condition. This is captured by our tagline: Your Story. Our Expert Care.