Head Start Administrative Assistant

About the role

The Administrative Assistant is responsible for managing building entry and greeting Head Start families and visitors, answering phone calls, and managing the front desk. Prepares forms and creates/designs flyers for program activities; completes basic data entry. Monitors the flow of paperwork and files. Facilitates communication between staff and between the program and Head Start families. Performs a variety of administrative tasks for the department and division.

Responsibilities

• Sit at the front desk to greet visitors and manage secure building entry; answer and route phone calls to the appropriate individual.
• Communicate program information to current and potential Head Start families.
• Receives mail, documents, and packages.
• Orders supplies and requests maintenance.
• Maintains positive relationships with Head Start families and staff members.
• Captures and maintains accurate records of all provided material.
• Coordinates staff meetings and serves as meeting recorder.
• Maintains positive public image for department and division.
• Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, data entry, and completing projects.
• Ensures all provided material is accurate.
• Prepares supplies and materials for staff usage.
• Other duties and responsibilities as assigned.

Requirements

• A true passion and excitement for making an impact is just as important as work experience.
• Minimum Qualifications: High School Diploma or GED.
• Experience: 1 year of work-related or volunteer-related experience.
• Note an equivalent combination of education and experience is acceptable.
• Must be bilingual in English and Spanish.

Qualifications

• More than three (3) years of customer service experience is highly preferred.
• Experience with Microsoft Office/Microsoft 365.
• Strong time management and prioritization skills.
• Detail-oriented and experience with data entry and financial tracking.
• Positive Attitude: Being a reliable team player who is flexible/adaptable.
• Basic math skills.
• Excellent customer service skills.
• Pasionate about the education of young children.

Benefits

• This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Pay

Hiring Range: $23.30-$25.12 USD Hourly
Full range- 20.62 - 25.78 - 30.93 USD Hourly
Compensation Will Be Determined Based On Education And Experience.

Schedule

The position works Monday: 7:45AM-2:15PM, Tuesday-Friday: 7:30 AM – 4:00 PM, in-office at the Head Start Arvada location. There are no evenings or weekends required. Please note this is a year-round position.