HCSS Contracting Specialist I (Partial Remote)

About the role

This position supports institution-wide supply chain contracting initiatives, including drafting, reviewing, and negotiating contracts; managing contract renewals and modifications; ensuring compliance with applicable laws and UTMB policies; and maintaining accurate contract records in procurement systems.

Responsibilities

• Manage a portfolio of contracts throughout the contract lifecycle process.
• Draft, review, negotiate, and manage contracts for various products and services to ensure compliance and secure the best value for the organization.
• Collaborate and coordinate with supply chain, legal, finance, and institutional stakeholders to evaluate sourcing opportunities, support vendor selection, and optimize contract terms.
• Work in collaboration with the Contract Administrator and Value Analysis teams on the execution of contracting and sourcing strategy.
• Provide support for internal and external customers on contract details and compliance.
• Utilize data analytics and business intelligence to generate actionable insights on sourcing, supplier value, and contract performance for reporting to leadership.
• Relay complex contract information to various internal and external stakeholders with exceptional communication skills.
• Identify, assess, and mitigate contract and operational risks, escalating issues when necessary to leadership or legal.
• Ensure effective record keeping, ensuring that all contract documents are readily accessible and categorized appropriately within the data management systems.
• Foster positive vendor relationships and support the resolution of contractual issues, ensuring that UTMB’s business needs are met.
• Maintain contract compliance in accordance with State, UT System, and UTMB contractual requirements.
• Aid in collecting information and preparing documents for review related to internal and external audit requests.

Requirements

• Minimum Qualifications: Bachelor's degree in Business, Finance, Health Care Administration, Supply Chain, or relevant field plus two (2) years of relevant experience.
• An equivalent combination of education and experience relevant to the role may be considered for this position.
• Preferred Qualifications: Experience in using supply chain contract management software, Jaggaer and PeopleSoft; Experience with public procurement, preferably with the State of Texas entities; Knowledge of healthcare procurement; Utilization of AI tools, including but not limited to Microsoft Copilot; C.P.S.M., C.P.P.B, C.P.P.O, CTCM, or an equivalent nationally recognized certification.

Qualifications

• Effective oral and written communication skills.
• Proficiency in the administration of bids and contracts.
• Exercise considerable judgment in scheduling and coordinating work.
• Collaboration with all levels of internal and external stakeholders to affect the final determination of problems of recurring but non-routine nature.
• Intermediate use of Microsoft Excel, PowerPoint, and Word.
• Knowledge in the review and understanding of legal contracts, terms, and conditions.
• Ability to work well in a team environment, both with internal, cross-functional, and cross-institutional teams.
• Ability to understand the intended audience and knowledge of subject matter.
• Ability to actively listen and handle difficult or delicate situations with diplomacy and tact.
• Commitment to excellence and customer service demonstrated through flexibility, teamwork, professionalism, and a high level of problem-solving skills.
• Ability to be responsible, flexible, accountable, and detail-oriented with the ability to multitask, adapt, and prioritize meeting deadlines.
• Strong negotiation skills.

Skills

• Effective oral and written communication skills.
• Proficiency in the administration of bids and contracts.
• Intermediate use of Microsoft Excel, PowerPoint, and Word.
• Knowledge in the review and understanding of legal contracts, terms, and conditions.
• Ability to work well in a team environment, both with internal, cross-functional, and cross-institutional teams.
• Ability to understand the intended audience and knowledge of subject matter.
• Ability to actively listen and handle difficult or delicate situations with diplomacy and tact.
• Strong negotiation skills.

Benefits

HCSS is the in-house staffing agency for UTMB; therefore, this position is not eligible for TRS benefits. However, employees do have the opportunity to participate in the 401(k) retirement plan offered through HCSS.

Pay

N/A

Schedule

N/A