H9293 - Administrative Asst Wage

Perform special duties as assigned.

Provide administrative support to a manager, work group, section, or facility.

Cookordinate workflow processes.

Communicate with internal and external contacts.

Maintain current knowledge of related policies, procedures, and practices.

Administrative Coordination

• Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants.
• Prepare agendas, meeting minutes and track action items.
• Prepare letters to appropriate individuals within and outside VDOT.
• Cookordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed.
• Cookordinate registration for staff for various conferences and seminars.

Administrative Support

• Provide diverse administrative support to a manager, work group, section, district, or division.
• Handle phone calls, contacts, and communications from VDOT staff and others external to the organization.
• Prepare correspondence or reports.
• Provide guidance to standard operating policies and procedures.

General Office Support

• Provide clerical and administrative support.
• Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects.
• Prepare outgoing correspondence.
• Create and analyze reports and graphs.
• Aid with the scheduling and setups for training.

Purchasing

• Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines.

Records Management

• Maintain files, records, or systems for assigned area.
• Maintain files for pending items awaiting responses.
• Update documents, manuals, or other agency officials records and lists.
• Pick up mail, sort, date, and route to appropriate staff members.

What Will Make You Successful

• Ability to communicate effectively orally and in writing.
• Ability to compile, coordinate and prepare reports.
• Knowledge of office and business practices and principles.
• Skill in providing and promoting good customer service to internal and external customers.
• Skill in the use of computers and software applications to include Microsoft Office.

Minimum Qualifications

• Ability to handle confidential and sensitive issues appropriately.
• Ability to interpret and apply standard record retention practices and procedure.
• Ability to perform under pressure and meet deadlines.
• Knowledge of applying executive administrative practices.
• Knowledge of office and business practices and principles.
• Skill in filing and document management.

Additional Considerations

• A combination of training, experience, or education in a General Office Environment, or related field desired.
• Ability to work independently.
• Experience interpreting and applying policies and procedures.

About Us

• VDOT utilizes a market based pay program, which has been approved by DHRM.
• In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
• Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI.

Physical Requirements

• VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
• VDOT Code of Ethics Standards of Conduct

Qualifications

• Knowledge of office and business practices and principles.
• Skill in filing and document management.

Physical Requirements

• Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
• VDOT Code of Ethics Standards of Conduct

Competency Model

• Click below to learn more about the Competency Model associated with this Position:
• Competency Model

Physical Requirements

• Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
• VDOT Code of Ethics Standards of Conduct

About Us

• VDOT utilizes a market based pay program, which has been approved by DHRM.
• In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
• Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI.

Physical Requirements

• Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
• VDOT Code of Ethics Standards of Conduct

Qualifications

• Knowledge of office and business practices and principles.
• Skill in filing and document management.

Physical Requirements

• Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
• VDOT Code of Ethics Standards of Conduct

Equal Opportunity Employer

• Please be aware all VDOT positions require pre-employment screenings.
• These screenings may include the following: Fingerprint based Criminal History Background Check, DMV Record Check, Work History Verification, References, Pre-employment physical, Drug screen.