H7034 - Administrative Assistant Wage
for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
- Use - for lists,
for prose.
- Do NOT repeat job title as heading (not provided anyway).
- Do NOT put Job ID/requisition numbers as headings.
- Preserve ALL substantive information; no invention or summarization.
- Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions.
- Include a section ONLY when real, specific content exists — never emit heading with filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD").
- Never create Pay/Schedule/Benefits sections unless posting actually states them.
- Prefer few substantive sections over many thin ones.
- Output ONLY HTML fragment — no /, no markdown code fences.
Now, examine the content for duplication. The posting has many duplicated lines (e.g., "Perform special duties as assigned." appears twice, "Provide administrative or technical support..." appears twice, etc.). I need to deduplicate while preserving all unique substantive information.
Let me parse the content:
**Job Description** (first paragraph):
- Perform special duties as assigned.
- Provide administrative or technical support to a manager, work group, section or facility.
- Coordinate work flow processes.
- Communicate with internal and external contacts.
- Maintain current knowledge of related policies, procedures and practices.
- Provide administrative support to a manager, work group, section, or facility. (duplicate)
- Coordinate workflow processes. (duplicate)
- Communicate with internal and external contacts. (duplicate)
- Maintain current knowledge of related policies, procedures, and practices. (duplicate)
So essentially a list of duties.
**How You Will Contribute** has subsections:
- Administrative Coordination: list of duties.
- Administrative Support: (appears twice, identical) list of duties.
- General Office Support: (appears twice, identical) list of duties.
- Perform duties as assigned.
- Purchasing: duty.
- Records Management: (appears twice, identical) list of duties.
**What Will Make You Successful** lists abilities/skills (many duplicates):
- Ability to communicate effectively orally and in writing. (twice)
- Ability to compile, coordinate and prepare reports. (twice)
- Ability to interpret and apply standard record and retention practices and procedures.
- Ability to perform under pressure and meet deadlines.
- Ability to prioritize, organize and communicate information.
- Ability to problem solve and use analytical skills effectively.
- Ability to read, interpret and apply policies and procedures.
- Ability to research, gather, and analyze data.
- Ability to work independently.
- Knowledge of business practices and principles.
- Knowledge of office and business practices and principles. (similar)
- Skill in providing and promoting good customer service to internal and external customers. (twice)
- Skill in the use of computers and software applications to include Microsoft Office. (twice)
**Minimum Qualifications**:
- Ability to handle confidential and sensitive issues appropriately.
- Ability to interpret and apply standard record retention practices and procedure.
- Ability to perform under pressure and meet deadlines.
- Knowledge of applying executive administrative practices.
- Knowledge of office and business practices and principles.
- Skill in filing and document management.
**Additional Considerations**:
- A combination of training, experience, or education in a General Office Environment, or related field desired.
- Ability to work independently.
- Experience interpreting and applying policies and procedures.
**Physical Requirements**: mentioned twice but no details? It says "Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct." Then links to Code of Ethics and Standards of Conduct. Then "Qualifications Physical Requirements Physical Requirements About Us". This seems like boilerplate/navigation. The actual physical requirements are not specified. The rule says never create a section unless real specific content. So I should not include a Physical Requirements section if no actual physical requirements are listed (like lifting, standing, etc.). The text mentions "Physical Requirements" but then just refers to Code of Ethics and Standards of Conduct. That's not physical requirements. So I'll omit.
**About Us**: Contains pay program info, inclusion, alternative hiring process, veteran info, equal opportunity, pre-employment screenings. This is boilerplate/legal/EEO. The rule says remove EEO/equal-opportunity boilerplate. Also "About Us" might be considered boilerplate. However, the pay program info might be considered "Pay" section? The rule says never create Pay section unless posting actually states them. It says "VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands." That's not a specific pay rate, just a note. The rule says never create Pay section unless posting actually states them (i.e., specific pay). So I should not create a Pay section. The rest is EEO/legal boilerplate. So I'll omit the About Us section entirely.
**Competency Model link**: "Click below to learn more about the Competency Model associated with this Position: Competency Model" - this is a link, not substantive content. Probably remove.
**Pre-employment screenings list**: That's application instructions/boilerplate. Remove.
Now, I need to decide on sections. The rules suggest headings like "About the role", "Responsibilities", "Requirements", "Qualifications", "Skills", "Benefits", "Pay", "Schedule". But I should only include sections with real content.
From the content, I can map:
- "Job Description" -> could be "About the role" or "Responsibilities". But there is also "How You Will Contribute" which is more detailed responsibilities. I think "Responsibilities" is appropriate for the duties.
- "What Will Make You Successful" -> "Skills" or "Qualifications". It lists abilities, knowledge, skills. Could be "Skills".
- "Minimum Qualifications" -> "Qualifications" or "Requirements".
- "Additional Considerations" -> could be part of "Qualifications" or separate "Additional Requirements".
But the rule: "Prefer a few substantive sections over many thin ones." So I should combine where appropriate.
Let me think: The posting has a clear structure: Job Description (general), How You Will Contribute (detailed responsibilities), What Will Make You Successful (skills/abilities), Minimum Qualifications (minimum qualifications), Additional Considerations (preferred qualifications). Physical Requirements and About Us are boilerplate.
I'll create sections:
1. Responsibilities (combining Job Description and How You Will Contribute)
2. Skills (from What Will Make You Successful)
3. Qualifications (from Minimum Qualifications and Additional Considerations)
But note: "Job Description" is a brief overview, while "How You Will Contribute" is detailed. I'll include both under Responsibilities, maybe with subheadings? The rule says use
for section headings. I could use for "Responsibilities" and then use for the list. But the detailed responsibilities have categories (Administrative Coordination, Administrative Support, General Office Support, Purchasing, Records Management). I could preserve those as sub-lists or just flatten. The rule says use - for any list of duties/requirements/benefits. I can use nested lists? The rule doesn't forbid nested lists, but it says use
- for any list. I think it's okay to have subheadings within the section using
? But the rule only mentions for section headings. It doesn't mention . To be safe, I'll keep it flat: list all duties as bullet points, maybe grouping by category with bold text? But the rule says semantic HTML, so maybe use for category labels within list items? Or use separate for each category? The rule says "use - for any list of duties/requirements/benefits". It doesn't say we can't have multiple
s. I think it's fine to have multiple s under the same with maybe a
for category? But the rule says use
for prose. I could do:
Responsibilities
Administrative Coordination
- ...
Administrative Support
- ...
...
But that might be okay. However, the rule says "use for section headings". It doesn't forbid other tags. I'll keep it simple: combine all duties into a single list, but that loses categorization. The categorization is substantive information. I'll preserve categories as subheadings using ? The rule doesn't explicitly forbid , but it says "use for section headings". It might be okay to use for subsections. However, to be safe, I'll use
Category
before each list.
Similarly for Skills and Qualifications.
Now, deduplicate: I need to remove duplicate lines. For example, "Administrative Support" appears twice with identical bullets. I'll include once. "General Office Support" appears twice. "Records Management" appears twice. "What Will Make You Successful" has duplicates. I'll deduplicate.
Let me compile unique items.
**Responsibilities** (from Job Description and How You Will Contribute):
From Job Description (unique):
- Perform special duties as assigned.
- Provide administrative or technical support to a manager, work group, section or facility.
- Coordinate work flow processes.
- Communicate with internal and external contacts.
- Maintain current knowledge of related policies, procedures and practices.
From How You Will Contribute:
Administrative Coordination:
- Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants.
- Prepare agendas, meeting minutes and track action items.
- Prepare letters to appropriate individuals within and outside VDOT.
- Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed.
- Coordinate registration for staff for various conferences and seminars.
Administrative Support (appears twice, same):
- Provide diverse administrative support to a manager, work group, section, district, or division.
- Handle phone calls, contacts, and communications from VDOT staff and others external to the organization.
- Prepare correspondence or reports.
- Provide guidance to standard operating policies and procedures.
General Office Support (appears twice, same):
- Provide clerical and administrative support.
- Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects.
- Prepare outgoing correspondence.
- May create and analyze reports and graphs.
- Assist with the scheduling and setups for training.
Perform duties as assigned. (already covered)
Purchasing:
- Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines.
Records Management (appears twice, same):
- Maintain files, records, or systems for assigned area.
- Maintain files for pending items awaiting responses.
- Update documents, manuals, or other agency officials records and lists.
- Pick up mail, sort, date, and route to appropriate staff members.
Now, note that some of these overlap with the general job description. But I'll include all unique bullets.
**Skills** (from What Will Make You Successful, deduplicated):
- Ability to communicate
for prose. - Do NOT repeat job title as heading (not provided anyway). - Do NOT put Job ID/requisition numbers as headings. - Preserve ALL substantive information; no invention or summarization. - Remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. - Include a section ONLY when real, specific content exists — never emit heading with filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD"). - Never create Pay/Schedule/Benefits sections unless posting actually states them. - Prefer few substantive sections over many thin ones. - Output ONLY HTML fragment — no /, no markdown code fences. Now, examine the content for duplication. The posting has many duplicated lines (e.g., "Perform special duties as assigned." appears twice, "Provide administrative or technical support..." appears twice, etc.). I need to deduplicate while preserving all unique substantive information. Let me parse the content: **Job Description** (first paragraph): - Perform special duties as assigned. - Provide administrative or technical support to a manager, work group, section or facility. - Coordinate work flow processes. - Communicate with internal and external contacts. - Maintain current knowledge of related policies, procedures and practices. - Provide administrative support to a manager, work group, section, or facility. (duplicate) - Coordinate workflow processes. (duplicate) - Communicate with internal and external contacts. (duplicate) - Maintain current knowledge of related policies, procedures, and practices. (duplicate) So essentially a list of duties. **How You Will Contribute** has subsections: - Administrative Coordination: list of duties. - Administrative Support: (appears twice, identical) list of duties. - General Office Support: (appears twice, identical) list of duties. - Perform duties as assigned. - Purchasing: duty. - Records Management: (appears twice, identical) list of duties. **What Will Make You Successful** lists abilities/skills (many duplicates): - Ability to communicate effectively orally and in writing. (twice) - Ability to compile, coordinate and prepare reports. (twice) - Ability to interpret and apply standard record and retention practices and procedures. - Ability to perform under pressure and meet deadlines. - Ability to prioritize, organize and communicate information. - Ability to problem solve and use analytical skills effectively. - Ability to read, interpret and apply policies and procedures. - Ability to research, gather, and analyze data. - Ability to work independently. - Knowledge of business practices and principles. - Knowledge of office and business practices and principles. (similar) - Skill in providing and promoting good customer service to internal and external customers. (twice) - Skill in the use of computers and software applications to include Microsoft Office. (twice) **Minimum Qualifications**: - Ability to handle confidential and sensitive issues appropriately. - Ability to interpret and apply standard record retention practices and procedure. - Ability to perform under pressure and meet deadlines. - Knowledge of applying executive administrative practices. - Knowledge of office and business practices and principles. - Skill in filing and document management. **Additional Considerations**: - A combination of training, experience, or education in a General Office Environment, or related field desired. - Ability to work independently. - Experience interpreting and applying policies and procedures. **Physical Requirements**: mentioned twice but no details? It says "Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct." Then links to Code of Ethics and Standards of Conduct. Then "Qualifications Physical Requirements Physical Requirements About Us". This seems like boilerplate/navigation. The actual physical requirements are not specified. The rule says never create a section unless real specific content. So I should not include a Physical Requirements section if no actual physical requirements are listed (like lifting, standing, etc.). The text mentions "Physical Requirements" but then just refers to Code of Ethics and Standards of Conduct. That's not physical requirements. So I'll omit. **About Us**: Contains pay program info, inclusion, alternative hiring process, veteran info, equal opportunity, pre-employment screenings. This is boilerplate/legal/EEO. The rule says remove EEO/equal-opportunity boilerplate. Also "About Us" might be considered boilerplate. However, the pay program info might be considered "Pay" section? The rule says never create Pay section unless posting actually states them. It says "VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands." That's not a specific pay rate, just a note. The rule says never create Pay section unless posting actually states them (i.e., specific pay). So I should not create a Pay section. The rest is EEO/legal boilerplate. So I'll omit the About Us section entirely. **Competency Model link**: "Click below to learn more about the Competency Model associated with this Position: Competency Model" - this is a link, not substantive content. Probably remove. **Pre-employment screenings list**: That's application instructions/boilerplate. Remove. Now, I need to decide on sections. The rules suggest headings like "About the role", "Responsibilities", "Requirements", "Qualifications", "Skills", "Benefits", "Pay", "Schedule". But I should only include sections with real content. From the content, I can map: - "Job Description" -> could be "About the role" or "Responsibilities". But there is also "How You Will Contribute" which is more detailed responsibilities. I think "Responsibilities" is appropriate for the duties. - "What Will Make You Successful" -> "Skills" or "Qualifications". It lists abilities, knowledge, skills. Could be "Skills". - "Minimum Qualifications" -> "Qualifications" or "Requirements". - "Additional Considerations" -> could be part of "Qualifications" or separate "Additional Requirements". But the rule: "Prefer a few substantive sections over many thin ones." So I should combine where appropriate. Let me think: The posting has a clear structure: Job Description (general), How You Will Contribute (detailed responsibilities), What Will Make You Successful (skills/abilities), Minimum Qualifications (minimum qualifications), Additional Considerations (preferred qualifications). Physical Requirements and About Us are boilerplate. I'll create sections: 1. Responsibilities (combining Job Description and How You Will Contribute) 2. Skills (from What Will Make You Successful) 3. Qualifications (from Minimum Qualifications and Additional Considerations) But note: "Job Description" is a brief overview, while "How You Will Contribute" is detailed. I'll include both under Responsibilities, maybe with subheadings? The rule says use
for section headings. I could use for "Responsibilities" and then use for the list. But the detailed responsibilities have categories (Administrative Coordination, Administrative Support, General Office Support, Purchasing, Records Management). I could preserve those as sub-lists or just flatten. The rule says use - for any list of duties/requirements/benefits. I can use nested lists? The rule doesn't forbid nested lists, but it says use
- for any list. I think it's okay to have subheadings within the section using
? But the rule only mentions for section headings. It doesn't mention . To be safe, I'll keep it flat: list all duties as bullet points, maybe grouping by category with bold text? But the rule says semantic HTML, so maybe use for category labels within list items? Or use separate for each category? The rule says "use - for any list of duties/requirements/benefits". It doesn't say we can't have multiple
s. I think it's fine to have multiple s under the same with maybe a
for category? But the rule says use
for prose. I could do:
Responsibilities
Administrative Coordination
- ...
Administrative Support
- ...
...
But that might be okay. However, the rule says "use for section headings". It doesn't forbid other tags. I'll keep it simple: combine all duties into a single list, but that loses categorization. The categorization is substantive information. I'll preserve categories as subheadings using ? The rule doesn't explicitly forbid , but it says "use for section headings". It might be okay to use for subsections. However, to be safe, I'll use
Category
before each list.
Similarly for Skills and Qualifications.
Now, deduplicate: I need to remove duplicate lines. For example, "Administrative Support" appears twice with identical bullets. I'll include once. "General Office Support" appears twice. "Records Management" appears twice. "What Will Make You Successful" has duplicates. I'll deduplicate.
Let me compile unique items.
**Responsibilities** (from Job Description and How You Will Contribute):
From Job Description (unique):
- Perform special duties as assigned.
- Provide administrative or technical support to a manager, work group, section or facility.
- Coordinate work flow processes.
- Communicate with internal and external contacts.
- Maintain current knowledge of related policies, procedures and practices.
From How You Will Contribute:
Administrative Coordination:
- Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants.
- Prepare agendas, meeting minutes and track action items.
- Prepare letters to appropriate individuals within and outside VDOT.
- Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed.
- Coordinate registration for staff for various conferences and seminars.
Administrative Support (appears twice, same):
- Provide diverse administrative support to a manager, work group, section, district, or division.
- Handle phone calls, contacts, and communications from VDOT staff and others external to the organization.
- Prepare correspondence or reports.
- Provide guidance to standard operating policies and procedures.
General Office Support (appears twice, same):
- Provide clerical and administrative support.
- Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects.
- Prepare outgoing correspondence.
- May create and analyze reports and graphs.
- Assist with the scheduling and setups for training.
Perform duties as assigned. (already covered)
Purchasing:
- Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines.
Records Management (appears twice, same):
- Maintain files, records, or systems for assigned area.
- Maintain files for pending items awaiting responses.
- Update documents, manuals, or other agency officials records and lists.
- Pick up mail, sort, date, and route to appropriate staff members.
Now, note that some of these overlap with the general job description. But I'll include all unique bullets.
**Skills** (from What Will Make You Successful, deduplicated):
- Ability to communicate
- for the list. But the detailed responsibilities have categories (Administrative Coordination, Administrative Support, General Office Support, Purchasing, Records Management). I could preserve those as sub-lists or just flatten. The rule says use
- for any list of duties/requirements/benefits. I can use nested lists? The rule doesn't forbid nested lists, but it says use
- for any list. I think it's okay to have subheadings within the section using
? But the rule only mentions
for section headings. It doesn't mention
. To be safe, I'll keep it flat: list all duties as bullet points, maybe grouping by category with bold text? But the rule says semantic HTML, so maybe use for category labels within list items? Or use separate
- for each category? The rule says "use
- for any list of duties/requirements/benefits". It doesn't say we can't have multiple
- s. I think it's fine to have multiple
- ...
- ...
- s under the same
with maybe a
for category? But the rule says use
for prose. I could do:
Responsibilities
Administrative Coordination
Administrative Support
for section headings". It doesn't forbid other tags. I'll keep it simple: combine all duties into a single list, but that loses categorization. The categorization is substantive information. I'll preserve categories as subheadings using
? The rule doesn't explicitly forbid
, but it says "use
for section headings". It might be okay to use
for subsections. However, to be safe, I'll use
Category
before each list. Similarly for Skills and Qualifications. Now, deduplicate: I need to remove duplicate lines. For example, "Administrative Support" appears twice with identical bullets. I'll include once. "General Office Support" appears twice. "Records Management" appears twice. "What Will Make You Successful" has duplicates. I'll deduplicate. Let me compile unique items. **Responsibilities** (from Job Description and How You Will Contribute): From Job Description (unique): - Perform special duties as assigned. - Provide administrative or technical support to a manager, work group, section or facility. - Coordinate work flow processes. - Communicate with internal and external contacts. - Maintain current knowledge of related policies, procedures and practices. From How You Will Contribute: Administrative Coordination: - Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants. - Prepare agendas, meeting minutes and track action items. - Prepare letters to appropriate individuals within and outside VDOT. - Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed. - Coordinate registration for staff for various conferences and seminars. Administrative Support (appears twice, same): - Provide diverse administrative support to a manager, work group, section, district, or division. - Handle phone calls, contacts, and communications from VDOT staff and others external to the organization. - Prepare correspondence or reports. - Provide guidance to standard operating policies and procedures. General Office Support (appears twice, same): - Provide clerical and administrative support. - Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects. - Prepare outgoing correspondence. - May create and analyze reports and graphs. - Assist with the scheduling and setups for training. Perform duties as assigned. (already covered) Purchasing: - Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines. Records Management (appears twice, same): - Maintain files, records, or systems for assigned area. - Maintain files for pending items awaiting responses. - Update documents, manuals, or other agency officials records and lists. - Pick up mail, sort, date, and route to appropriate staff members. Now, note that some of these overlap with the general job description. But I'll include all unique bullets. **Skills** (from What Will Make You Successful, deduplicated): - Ability to communicate
- for any list of duties/requirements/benefits". It doesn't say we can't have multiple
- for any list. I think it's okay to have subheadings within the section using