Guest Service Agent/Night Auditor

About the role

The Guest Service Agent/Night Auditor is responsible for ensuring smooth check-in and check-out procedures, maintaining accurate guest records, and providing outstanding guest services. This role supports the hotel’s front office operations and handles various guest inquiries, payments, and reservations to ensure a high level of guest satisfaction.

Responsibilities

• Greet, register, and assign rooms to guests upon their arrival.
• Verify guest credit and establish payment methods for accommodation.
• Keep accurate records of room availability and guest accounts using property management systems.
• Compute bills, collect payments, and make change for guests.
• Perform basic bookkeeping tasks, such as balancing cash accounts.
• Issue room keys and provide necessary instructions to bell attendants.
• Review accounts and charges with guests during the check-out process.
• Post charges for rooms, food, beverages, and services to ledgers manually or via computer systems.
• Transmit and receive guest messages using telephones or switchboards.
• Coverage of guest-reported issues.
• Make and confirm reservations for guests.
• Answer inquiries about hotel services, nearby dining, shopping, and entertainment options.
• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Comply at all times with standards and regulations to encourage safe and efficient hotel operations.
• Maintain a friendly and warm demeanor at all times.
• Initiate and complete the End of Day process.
• Run all reports as required for Food and Beverage audit.
• Complete the Night Audit checklist for computer procedures daily.
• Balance the day’s work.
• Maintain cashiering responsibilities as per Front Office procedures.
• Maintain Front Office computer system operation.
• Fulfill all Front Office functions between the hours of 11:00 p.m. and 7:00 a.m.
• Handle and follow through on all guest requests daily from 11:00 p.m. until 7:00 a.m.
• Follow safety and emergency procedures.
• Maintain proper record keeping (i.e., log books, etc.).
• Be familiar with all policies and house rules.
• Complete the initial direct bills, daily, and place on the Property Accountant's desk; Attach all folio/banquet check back-up to the bills.
• Prepare and distribute the Daily Flash Report.
• Maintains regular attendance, is consistently on time, and observes prescribed work, break and meal periods in compliance with standards.
• Maintains high standards of personal appearance and grooming, which include compliance with the dress code.
• Performs any other duties as requested by supervisor.

  Qualifications

  • Previous experience in a hotel front desk or guest service role preferred.
  • Strong customer service and communication skills to interact effectively with guests and staff.
  • Proficiency in using property management systems and basic office software (e.g., Word, Excel).
  • Ability to handle cash transactions and perform basic bookkeeping tasks.
  • Excellent problem-solving abilities to resolve guest issues efficiently.
  • Strong organizational skills with attention to detail in managing guest reservations and records.
  • Ability to work independently and follow established hotel policies and procedures.
  • Flexible schedule required, including availability for evening, weekend, and holiday shifts.
  • Frequent use of a computer and telephone, interacting with guests and team members.

  Skills

  • Customer service and communication skills.
  • Property management systems and basic office software proficiency.
  • Basic bookkeeping tasks.
  • Problem-solving abilities.
  • Organizational skills.
  • Independent work ability.
  • Flexibility with schedule.
  • Computer and telephone usage.

  Benefits

  • Comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.

  Pay

  $20.00 - $24.00 per hour.

  Schedule

  Primarily indoor work within the hotel’s front desk and lobby areas. Requires standing and walking for long periods throughout the shift. Must be able to lift and carry up to 10 lbs. occasionally (e.g., ledgers, small office supplies).