GUARDIAN AD LITEM OFFICE, STATE OFFICE, OPS ADMINISTRATIVE SPECIALIST II - 21800006

About the role

The Statewide Guardian ad Litem Office is Florida’s award-winning, state-funded child advocacy organization that provides independent legal representation to abused, abandoned and neglected children in Florida’s dependency court proceedings. The Budget Office provides administrative support to all 20 judicial Circuits and State Office staff who work in the field. The Administrative Specialist will work under the general supervision of the Budget and Accounting Director and perform a variety of secretarial, administrative support, and clerical duties for and on behalf of the Budget and Accounting Director.

Responsibilities

• Work with the Budget & Accounting Director to update various budgeting tools including the invoice tracker, grant certification forms and monthly travel.
• Be proficient in using personal computer applications such as Excel, Word, Adobe and Outlook. Tasks include typing correspondence, preparing or updating reports and charts in Excel, scanning and submitting approved invoices to the Justice Administrative Commission, etc.
• Regularly pick up mail from the Post Office and Accounts Payable checks from the Justice Administrative Commission.
• Routinely take deposits to the bank and return the deposit slip to the State Office Budget Analyst who manages the State and Foundation receivables.
• The Statewide Office will reimburse the Administrative Specialist mileage, pursuant to State statute, for mail/check pick up activities performed on behalf of the Statewide Office and SGAL Foundation.
• Must be able to exercise discretion in dealing with confidential and sensitive information.

Requirements

• Must have a standard high school diploma or equivalent and two years of experience performing similar activities in a budget and accounting office environment. The years of experience requirement may be waived for candidates who have either completed or are pursuing a four-year college degree in the areas of Business, Accounting or Finance.

Knowledge, Skills, and Abilities

• Knowledge of administrative and clerical procedures and systems.
• Some knowledge of or ability to learn accounting terminology.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of computer software applications including Adobe, Outlook, Excel and Word.
• Ability to talk to others and convey information.
• Must have transportation that would allow you to perform errands for the Statewide Office when needed.
• Ability to maintain confidentiality concerning sensitive information.