Group Senior Admin Assistant

We have an exciting opportunity for you to join HCA Healthcare, part of the nation's leading provider of healthcare services.

Responsibilities

• Coordinates necessary travel arrangements and processes travel expense reports via Concur; prepares reimbursement reports as requested.
• Assists others with scheduling and travel, as requested.
• Schedules meetings (internal/external to the organization), conference calls, teleconferences, and webinars.
• Maintains Outlook calendars and email as assigned.
• Prepares reports for company activities as required.
• Performs a wide variety of duties such as composing correspondence, preparation of forms, charts, schedules, and presentation materials.
• Establishes and maintains confidential and operational files for the Executive Team.
• Maintains a master list of current personnel supporting division operations; communicates changes to corporate personnel.
• Coordinates and schedules activities for outside Board affiliations.
• Answers phones, screens calls, assists and directs callers, and takes messages.
• Maintains schedule of use of conference rooms.
• Sorts and distributes mail and other deliveries; prepares packages for overnight delivery.
• Orders supplies as requested.
• Supports office projects needing extra attention due to specific deadlines.
• Assists other administrative support staff in projects and cross-coverage if needed.
• Practices and adheres to the HCA Code of Conduct and Mission and values.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree preferred.
• 5+ years of experience supporting senior-level executives.
• Ability to handle confidential information appropriately.
• Proficient in Microsoft Suite (Word, Excel, Outlook, PowerPoint; Microsoft Project a plus).
• High degree of flexibility required.
• Financial acumen helpful and desired.
• Excellent interpersonal and organizational skills.
• Detail-oriented with ability to multi-task and work independently with minimum supervision.
• Ability to effectively communicate with all levels and work in a team environment.
• Must be flexible to work extended hours as needed to meet deadlines.
• May be required to travel from time to time.

Benefits

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health, and telemedicine services.
• Wellbeing support, including free counseling and referral services.
• Time away from work programs: paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• Savings and retirement resources: 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Education support: tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Additional benefits: fertility and family building support, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection, and consumer discounts.

Note: Eligibility for benefits may vary by location.