Group Programming Coordinator/Administrator

ESSENTIAL FUNCTIONS

• Support the VIP Group Programming Specialist in the coordination/logistical planning of customized corporate/social group itineraries
• Execute directives with a high level of precision, ensuring all details align with the intended group experience
• Aid in building thoughtfully curated itineraries that reflect a balanced integration of Miraval’s core disciplines, including fitness, yoga, meditation, outdoor adventure, equine, farm, specialist, and creative expression
• Closely coordinate with internal teams to confirm availability, manage scheduling, and ensure seamless logistical execution
• Attend remote calls with group leaders to help plan/coordinate group retreats
• Maintain accurate and organized records across scheduling systems and internal platforms
• Facilitate clear and timely communication between Sales, Programming, and operational teams
• Support pre-arrival preparation to ensure each group experience is delivered with intention and excellence
• Provide logistical support to group leaders once group is on property
• Offer administrative and operational support to Integrative Wellness and Programming leadership during non-peak group periods

QUALIFICATIONS

• 2+ years of experience in hospitality, event coordination, administrative support, or a related field
• Experience supporting group programs, retreats, or complex scheduling environments strongly preferred
• Demonstrated ability to manage multiple projects while maintaining exceptional attention to detail
• Strong technical proficiency and comfort working within multiple systems simultaneously
• Excellent written and verbal communication skills
• Self-motivated, highly organized, and comfortable working both independently and under direction