Group Event Services Coordinator

We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes description summary/objective, duties/responsibilities, requirements (skills and qualifications), required education and experience, work environment, physical demands, position type/hours, etc. No explicit Benefits, Pay, Schedule (though schedule is mentioned: Monday-Friday 8-5, long hours, weekend work). That could be considered schedule. The instruction: include a section ONLY when posting has real, specific content for it — never emit a heading followed by filler/placeholder text. So we can include Schedule if we have specific schedule info. It says: "Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m., this position regularly requires long hours and weekend work." That's specific schedule info. So we can include a

Schedule

with a

containing that. Benefits: none mentioned. Pay: none. So omit those. About the role: we have description summary/objective. Could be About the role. Use

About the role

with

containing the summary. Responsibilities: Duties/Responsibilities section. Use

Responsibilities

with

• for each duty. Need to preserve all substantive info. The duties list includes many bullet-like sentences. We'll need to parse them into list items. The text includes headings like "Event Coordination:", "Administrative Support", etc. We can treat each as a list item, maybe with sub-bullets? But requirement: use
  • for any list of duties/requirements/benefits. So we can create a flat list of duties. Could also nest but not required. We'll just make each duty as
  • . Ensure we keep all details. We have duties broken into sections: Event Coordination, Administrative Support, Vendor Management, Communication, Budget Management, On-site Support, Other Duties (note about not comprehensive). We'll include each as list items. We need to preserve all substantive info; do not invent or summarize away detail. So we need to copy the sentences exactly? Probably okay to keep them as is. Let's extract duties: From "Duties/Responsibilities" section: Event Coordination: Coordinate all aspects of the event, from planning, logistics, and execution. This includes venue set-up, catering arrangements, audiovisual setup, and attendee accommodations. This includes creating and releasing tickets and room blocks. Plan and facilitate weekly catering meetings with the Hospitality team. Administrative Support Manage event orders, maintain records of bookings, handling payments, and preparing event documentation. Processing invoices and tip sheets in three to five business days. Vendor Management Coordinating with Hospitality Team for services like catering, decorations, and needed equipment. Serve as onsite point of contact for any outside vendors contracted by group for event needs (i.e. A/V, Rentals) Ensure that events meet legal, safety, and health requirements and regulations; obtain necessary permits from fire, police, and health departments. Develop and maintain current list of available venues, services, and pricing options to support sales representatives. Communication Acting as primary point of contact for booked events, communicating with group contact, and managing event-related correspondence. Create, update, and distribute banquet events orders. Receive and screen telephone calls and visitors, and provide routine information regarding events, operations, policies, and procedures. Accurately maintain the master event calendar and distribute it in a timely manner. Budget Management Assisting with tracking expenses and managing budgets outlined in group contracts On-site Support Providing on-site assistance during events, ensuring smooth operations, and addressing any issues that may arise. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. We need to keep that "Other Duties" note as a duty? It's a note; we can include as list item. Now Requirements/Skills/Qualifications: The posting has "Requirements Skills and Qualifications:" then bullet list of skills: Organizational Skills - Excellent organizational skills to manage multiple tasks, prioritize effectively, and meet deadlinesCommunication Skills - Strong written and verbal communication skills for interacting with clients and adapt to changing situationsProblem-Solving Skills - Ability to troubleshoot issues, resolve problems independently, and adapt to changing situationsAttention to Detail - Meticulous attention to detail to ensure accuracy in event planning and executionTeamwork - Ability to work effectively as part of a team and collaborate with othersEvent Planning Experience - Experience in event planning or event coordination preferredSoftware Proficiency - Familiarity with event management software and Microsoft Office Suite Then "Required Education And Experience Knowledge of Group Markets, Food and Beverage, Lodging and/or hospitality industryHigh school diploma required, bachelor’s degree in business administration, Hospitality Management, and Communications or related field preferre Minimum of three (3) years’ experience in a clerical or administrative position; or an equivalent combination of education and experience" Also "Supervisory Responsibilities - none" We can treat Requirements section as maybe combine skills and qualifications. The instruction: Use headings for sections like Requirements, Qualifications, Skills. We have content for Skills (the bullet list) and Qualifications (education/experience). Could split into Skills and Qualifications sections. But we need to avoid thin sections; maybe combine into Requirements. However we have both skills and qualifications; we could make two sections: Skills and Qualifications. Both have specific content. That's okay. We must not repeat job title as heading. Not include Job ID etc. We must remove boilerplate: AAP/EEO statement, etc. Also remove "Work Environment", "Physical Demands", maybe those could be considered sections but not in allowed headings list? The allowed headings list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Work Environment and Physical Demands are not in list, so we should omit them (they are not requested headings). However we need to preserve ALL substantive information; but we cannot create headings not in list? The instruction: "Use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples, but likely we should only use those headings. It says "include a section ONLY when the posting has real, specific content for it". So we could include other headings if needed? But they gave examples; likely they want us to restrict to those headings. So we should map content to those headings. Work Environment and Physical Demands could go under About the role or Responsibilities? Probably not. But we could omit them as they are not requested headings; but then we would lose substantive info. However the instruction says "Preserve ALL substantive information". So we need to include that info somewhere. Since we cannot create arbitrary headings, we could incorporate them into existing sections like About the role or Responsibilities. For example, we could add a paragraph under About the role describing work environment and physical demands. That would preserve info. Similarly, Supervisory Responsibilities - none could be omitted as it's filler (none). It's not substantive; we can drop. Thus we will create sections: - About the role: include summary/objective plus maybe work environment and physical demands. - Responsibilities: list of duties. - Skills: list of skills. - Qualifications: education and experience. - Schedule: schedule info. We'll not include Benefits or Pay. Now produce HTML fragment. We need to ensure proper nesting:

    About the role

    ...

    etc. For lists:
    • ...
    . We must not include markdown code fences. Let's craft. About the role paragraph: combine summary/objective: "The Group Event Services Coordinator provides comprehensive administrative and logistical support for events. This role involves managing event details, coordinating vendors, handling communications, and ensuring smooth event execution. The GES Coordinator works closely with Sales Representatives to execute on the contracts developed between the Sales Representatives and the Client. The GES Coordinator collaborates closely with the TRMF Hospitality team to provide support for diverse types of group events, from corporate retreats, motorcoaches, weddings, reunions, to large-scale conferences." Add work environment: "This position is in an office environment. Evenings, weekends, and holidays required." Add physical demands: "The physical demands include prolonged periods of sitting at a desk and working on a computer; regularly talking or hearing; frequent standing, walking, using hands to finger, handle or feel, and reaching with hands and arms; requiring close, distance, color, peripheral vision, depth perception and ability to adjust focus; ability to lift 30 lbs. at times; and ability to remain calm under pressure and deal with unexpected situations." We can combine into one paragraph or multiple paragraphs. Use

    for prose; we can have multiple

    tags. Now Responsibilities: list items as extracted. We need to ensure we keep the exact sentences. Let's copy each duty sentence(s). Might be long; we can keep as is. We'll produce

    with each
    • containing the duty text. Let's list: 1. Coordinate all aspects of the event, from planning, logistics, and execution. This includes venue set-up, catering arrangements, audiovisual setup, and attendee accommodations. This includes creating and releasing tickets and room blocks. Plan and facilitate weekly catering meetings with the Hospitality team. 2. Manage event orders, maintain records of bookings, handling payments, and preparing event documentation. Processing invoices and tip sheets in three to five business days. 3. Coordinating with Hospitality Team for services like catering, decorations, and needed equipment. Serve as onsite point of contact for any outside vendors contracted by group for event needs (i.e. A/V, Rentals) Ensure that events meet legal, safety, and health requirements and regulations; obtain necessary permits from fire, police, and health departments. Develop and maintain current list of available venues, services, and pricing options to support sales representatives. 4. Acting as primary point of contact for booked events, communicating with group contact, and managing event-related correspondence. Create, update, and distribute banquet events orders. Receive and screen telephone calls and visitors, and provide routine information regarding events, operations, policies, and procedures. Accurately maintain the master event calendar and distribute it in a timely manner. 5. Assisting with tracking expenses and managing budgets outlined in group contracts 6. Providing on-site assistance during events, ensuring smooth operations, and addressing any issues that may arise. 7. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Now Skills: list items from bullet list. We need to split each skill: Organizational Skills - Excellent organizational skills to manage multiple tasks, prioritize effectively, and meet deadlines Communication Skills - Strong written and verbal communication skills for interacting with clients and adapt to changing situations Problem-Solving Skills - Ability to troubleshoot issues, resolve problems independently, and adapt to changing situations Attention to Detail - Meticulous attention to detail to ensure accuracy in event planning and execution Teamwork - Ability to work effectively as part of a team and collaborate with others Event Planning Experience - Experience in event planning or event coordination preferred Software Proficiency - Familiarity with event management software and Microsoft Office Suite We'll make each as
    • . Now Qualifications: education and experience. Paragraph: "Knowledge of Group Markets, Food and Beverage, Lodging and/or hospitality industry. High school diploma required, bachelor’s degree in business administration, Hospitality Management, and Communications or related field preferred. Minimum of three (3) years’ experience in a clerical or administrative position;