Group Assistant [AQ-15852]

About the role

Aquent is proud to partner with a leading global organization that stands at the forefront of innovation, dedicated to empowering individuals and businesses worldwide through groundbreaking technology and exceptional service. This is an incredible opportunity to make a tangible impact by supporting a dynamic, customer-focused team that drives critical initiatives and ensures seamless operations within an organization whose mission is to connect and enable users globally. Your expertise will be instrumental in fostering a productive and engaging environment, directly contributing to the success of key programs and the overall mission of connecting and enabling users worldwide.

Responsibilities

• Provide comprehensive administrative support to a dynamic team, ensuring efficient daily operations.
• Coordinate and execute team support activities, including morale programs and team-building events.
• Manage space logistics and operational support for team members’ equipment.
• Oversee supply ordering, procurement, and general office operations.
• Facilitate expense reporting and management processes.
• Manage communication aliases and distribution lists.
• Coordinate meetings, events, and complex logistics, including scheduling and preparation.
• Assist with departmental financial, personnel, and facility purchasing operations.
• Undertake special projects as assigned, contributing to various team initiatives.
• Enforce team policies and procedures to maintain operational consistency.

Must-Have Skills & Experience

• Minimum 1–3 years of administrative support experience, with 2–4 years preferred, in a fast-paced environment.
• Proven experience in an administrative assistant role, supporting teams effectively.
• Strong background in administrative operations and team support.
• Demonstrated experience in event, meeting, and logistics coordination.
• Proficiency with essential business productivity and collaboration tools, including email, scheduling, word processing, spreadsheets, and presentation software.
• Experience with expense management and reporting.
• Familiarity with alias management.
• Expertise in supply ordering, procurement, and general office operations.
• Experience coordinating morale initiatives, team events, and space management.
• Exceptional customer service and communication skills.
• Superior organizational skills and meticulous attention to detail.
• Ability to skillfully manage multiple administrative responsibilities simultaneously.
• Experience supporting customer-facing or highly collaborative teams.
• Background in equipment management and operational support.
• Willingness to proactively assist team members and interact positively with diverse individuals.
• Basic project management skills.
• Ability to lift up to 20 lbs may be required.

Nice-to-Have Skills & Experience

• Basic calendar management experience.
• Experience coordinating travel arrangements.