Group Assistant (contract)

This is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If selected, you will be employed by AGS and will not be an employee of Microsoft.

About the role

We are seeking a detail-oriented and proactive administrative professional to provide comprehensive team support within a fast-paced, customer-facing engineering organization. This full-time, fully onsite role based in Redmond, Washington serves as critical coverage for an existing team member on leave while also contributing to ongoing operational and administrative functions across a collaborative, high-performing team.

Responsibilities

• Provide day-to-day administrative support to a large team within a fast-paced engineering environment
• Coordinate team events, morale initiatives, and logistics for meetings and group activities
• Manage space planning and office operations including supply ordering, procurement, and snack replenishment
• Support device management activities including SAW device tracking and coordination
• Manage alias and distribution group memberships (GMMs) and related administrative tasks
• Assist with expense reporting and financial operations support
• Coordinate travel arrangements and scheduling logistics as needed
• Support basic calendar management and meeting coordination
• Enforce team policies and procedures and ensure operational consistency
• Complete special projects and ad hoc administrative tasks as assigned
• Serve as a point of contact for team operational needs and general inquiries

Requirements

• 2 to 4 years of administrative assistant experience in a fast-paced professional environment
• Demonstrated experience supporting teams with morale programs, space management, and team events
• Prior experience working within or supporting large, collaborative engineering or technology organizations preferred
• Previous experience with Microsoft internal tools and systems strongly preferred
• Demonstrated proficiency with current versions of Microsoft Office applications
• Strong administrative operations and team support capabilities
• Event, meeting, and logistics coordination experience
• Proficiency with Microsoft 365 tools including Outlook, Excel, PowerPoint, and Teams
• Experience with alias and distribution group management (GMMs)
• Expense management and expense reporting experience
• Supply ordering, procurement, and general office operations experience
• Device management and operational support experience
• Strong customer service and interpersonal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple administrative responsibilities simultaneously
• Experience supporting customer-facing or highly collaborative teams
• Ability to lift up to 20 lbs as needed for office and supply management tasks

Schedule

• Full-time, onsite in Redmond, Washington
• Monday through Friday with occasional overtime
• 40 hours per week
• Duration: 3 months

Pay

$27 - $30.50 per hour

Benefits

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)