Grants Specialist – Reporting and Financial Compliance

About the role

The City of Decatur is looking for a detail-oriented financial professional to take ownership of grant reporting, financial compliance, budget support, and audit coordination. Your work will help ensure grant-funded programs are properly managed, documented, and reported—and that public funding is protected and used in accordance with grant requirements. This cross-functional role connects financial management with grant administration.

Located in Central Illinois, Decatur offers affordable living and attainable housing, with access to Chicago, St. Louis, and Indianapolis. The community features Lake Decatur, more than 2,000 acres of parks, and a variety of arts, entertainment, and family activities. Decatur was ranked the #1 Best Affordable Place to Live in the U.S. for 2025–2026 by U.S. News & World Report.

Responsibilities

• Grant Reporting & Compliance: Prepare and submit required financial, performance, and grant documentation. Maintain accurate grant records and monitor reporting deadlines. Use internal and external financial reporting systems to track grant activities. Apply grant regulations and compliance requirements to grant-funded programs.
• Financial Management: Maintain detailed financial records and grant budget spreadsheets. Assist with budget development and justifications. Manage loan, tax, and insurance payments, lien releases, and related documentation. Prepare financial reports and documentation for the Finance Department.
• Audit & Program Support: Maintain files in accordance with record retention requirements. Support internal and external audits, including documentation and response coordination. Assist with grant application documentation and submission processes. Help develop project timelines and ensure timely completion of deliverables. Provide cross-functional support within the Grants Division as needed.

Requirements

• Bachelor's degree in business, accounting, finance, public administration, social services, or a related field.
• At least one year of experience in grants administration, accounting, or a related field. Equivalent combinations of education and experience may be considered.
• Knowledge of grant accounting, auditing principles, government budgeting, financial systems, and procurement processes.
• Understanding of federal, state, and local grant regulations and compliance requirements.
• Proficiency with Microsoft 365 applications, including Excel, Word, Outlook, and SharePoint.
• Strong analytical and financial reporting skills, with the ability to interpret and apply complex regulations and financial